Board of Commissioners
10-2-17 Budget Meeting Minutes
BOARD OF COMMISSIONERS LOWER ALLEN TOWNSHIP
BUDGET MEETING OCTOBER 2, 2017
The following were in ATTENDANCE:
|BOARD OF COMMISSIONERS||TOWNSHIP STAFF|
|H. Edward Black, President||Thomas G. Vernau Jr., Township Manager|
|Peddrick M. Young, Sr., Vice President||Erin Trone, Assistant Township Manager|
|Carolyn E. Holtzman||David Holl, Director of Public Safety|
|Jack R. Simpson, Jr.||Daniel Flint, Community Development|
|Richard Grove, Finance|
|Bob Nailor, Public Works|
|Bryan Harshbarger, Highway|
|Jim Chianos, Parks|
|Ken Rocuskie, Fleet Maintenance|
|Scot Emerson, Maintenance|
|Julie Echterling, Recording Secretary|
President Black called the October 2, 2017 Budget Meeting of the Board of Commissioners to order at 6:02 pm. He announced that Proof of Publication was available for review. He called for a moment of silence for those injured and killed in Las Vegas. Mr. Vernau stated that Commissioner Schin had called this morning and wasn’t sure he would make the meeting due to illness.
INTRODUCTION TO BUDGET:
Mr. Grove spoke about the planning that went into the budget this year. He stated that they continue to provide services at the lowest cost which takes planning over a course of years. He stated that, overall, the operating budget is up 2.5% from 2017. He spoke about the new category added for MS4 Projects and, without this new department, the operating budget would be down from last year. He stated that there are a few unknowns, including healthcare premiums, which we should receive at the end of the month. He included a 10% increase, which may be low. He budgeted for a 3% increase in salaries based on the Wells Fargo indicators. He stated that revenue is strong but isn’t growing.
Mr. Vernau stated that there would be no discussion on capital requests tonight. He stated that Public Safety will present their budgets at the next budget meeting. He spoke about the 3% increase in salaries and stated that it was up to the Board to decide what the increases will be, if any. He stated that the healthcare premiums could increase by as much as 19%, but we won’t know until the end of the month. He has reached out to Benecon and told them the Township will be looking at other options.
400-ADMINSTRATION – Mr. Vernau:
|Increased DZMM for potential participation in the TCC lawsuit.
Added for Eckert Seamans for potential contract arbitration costs.
|318||Other Professional||$20,000||Hiring of Branding Consultant to increase Township’s visibility for economic development. Was discussed during strategic planning.|
|420||Dues & Subscriptions||$850||ICMA dues for Mr. Vernau.|
|450||Codification of Ordinances||+$2,500||Increased in anticipation of ordinance changes following the Comprehensive plan update.|
402 – FINANCE- Mr. Grove:
|260||Minor Equipment||$4,200||Formax pressure sealer – this machine will seal the utility bills. The old one is having issues. Safety issue with ensuring bills are sent out correctly. The Board asked about paperless billing and Mr. Grove stated that the current system is not able to do this.|
|312||Service Bureau||$5,220||Tri Teck Ambulance – New billing software for ambulance billing. Current system is no longer receiving updates on Medicare Billing.|
|Postage||+$50||Anticipating an increase in postage rates for 2018.|
403 – TAX – Mr. Grove:
|353||Fidelity Bond||-$1,300||Decision was made to not have a Fidelity Bond for the Treasurer (Mr. Grove), who is covered under other insurance and doesn’t handle large amounts of cash (less than $1,000).|
407-INFORMATION SYSTEMS- Mr. Vernau:
|Upgrade WiFi in Gorgas Hall to handle more devices.
|730||Equipment||$16,540||Upgrades to servers. Current 2008 software no longer has security patches available.|
409: – MUNICIPAL BUILDING – Mr. Vernau and Mr. Emerson:
|141||Part-time Labor||$5,560||For summer outdoor maintenance person to help with rain garden, landscaping and would also assist Public Works with mowing.|
|231||Gasoline||$800||For pickup truck being transferred from Public Safety to Building Maintenance.|
|250||Building Repairs||$1,500||Motion activated faucets in public restrooms. Would replace spring based facets which at times keep running.|
|For 10 replacement telephone sets. Our current models are no longer being manufactured and these will be extra for additional personnel and for replacement sets.
Push mower for building.
|352||Auto Insurance||$500||Added as part of cost of pickup truck transfer.|
|-$800||Will see movement between accounts as gas is used to heat the building at night versus electric. This is done with software for the roof top unit through scheduling.|
|373||Maint& Rep Building||$3,800||President Black asked about this cost for wall cracks. Mr. Emerson explained about the caulking and joints and stated that this was due to aging.|
|374||Maint & Repair Equip||$1,000
|5 additional telephone licenses – for new hires and more extensions.
Annual telephone system maintenance – first two years were free.
Repair catwalk around rooftop A/C units – safety issue.
413 – COMMUNITY DEVELOPMENT – Mr. Flint:
|131||Salary office PT||-$21,350||MS4 personnel costs were in the 2017 budget but going forward MS4 will have their own department for expenses.|
|244||Code books & Publications||+$1,500
|Hopeful an update will be done to the codes and new books will be needed.
Paint Marker – are needed for marking with PA One calls.
|260||Minor Equip||$2,000||New shirts and rain coats for staff working in the public. Has been years since new ones have been ordered and old ones need replaced.|
|317||Stenographer||+$400||Increasing based on current experience for cases this year.|
|2017 Comprehensive Plan won’t be in 2018 budget.
Pedestrian Bridge Planning at Arcona for RR crossing-Charter Homes payment for this will be in revenue which nets to $0.
|420||Dues, Sub & Membership||+$100||Increasing based on current experience this year.|
|451||Contract Services||+$200||Mowing for abandoned properties.|
414 – MS4-New Department for 2018 – Mr. Flint:
|131||Salary Dep Head||$55,000||Full-time MS4 Coordinator will be hired.|
|313||Engineering & Archet||$100,000||Consultants to do required study for establishing stormwater fee to pay for MS4 services-including this study.|
|318||Other professional||$5,000||MS4 required sampling.|
|340||Advertising||$500||For required advertising.|
421-YARD WASTE – Mr. Nailor, Mr. Harshbarger, and Mr. Emerson:
|387||Rentals||-$1,000||Screen Machine – were able to reduce rental costs from County.|
430-HIGHWAY GENERAL – Mr. Nailor, Mr. Harshbarger, and Mr. Emerson:
|730||Mach, Eqpt, & Vehicles||$51,000||Brine Unit Upgrade-software upgrade is needed because if the software crashes. Costs include replacement of valves. The Board asked how much is made selling to municipalities -about $6,900 since 2008. The Board discussed if we charge enough or if it is worth doing because of expenses. If the machine fails, then salt could be used. Extensive discussion ensued.|
434-FLEET MAINTENANCE – Mr. Rocuskie:
|145||Salary – Mechanic||$48,570||Replace part-time mechanic with full-time mechanic. Work load has increased and a mechanic student could be transitioned into the position and become full-time. Possible vehicle leasing was discussed as an option. Discussion ensued on this request.|
|245||Operating Supplies||+$200||Increased pricing of Nuts & Bolts.|
|395||Hwy Vehicle Repair||+$1,000||Increased based on repairs this year and because parts are becoming more expensive.|
|420||Dues, Sub, Membership||$6,060||EMAINT Fleet & Facility software (3-year subscription). Current system is 20 years old and is no longer supported. The system keeps track of vehicles, maintenance, stats, VIN and repairs. The cost includes upgrades, maintenance and training. This would also replace the Facility maintenance software.|
438-HIGHWAY & BRIDGE MAINTENANCE – Mr. Nailor, Mr. Harshbarger, and Mr. Emerson
|245||Equip Supplies||+$360||EZ Melt Enzos 55 gallons, instead of Citrus King which is made with orange peels. The price of Citrus King is based on the price of oranges in Florida so EZ Melt is a better way to go.|
440-HIGHWAY BUILDING – Mr. Nailor, Mr. Harshbarger, and Mr. Emerson
|220||General Expenditure||$1,000||Leak & Line testing & Cathodic Test – these are only during every other year.|
|260||Minor Equipment||$2,663||New Copier – current one prints lines on it and Quality can’t fix it anymore. New one will allow printing of envelopes.|
|371||Maintenance Grounds||$800||New water fountain – current one is 27 years old – and would be replaced with a new one and would be ADA accessible.|
|373||Repair & Maint Building||$475
|5-year Sprinkler piping test.
1 interior door – install 3 doors – Doors have rusted and need to be replaced.
Back flow device – required by PA American Water.
Replace heaters for sign/parts room -heater is as old as the building.
Wash Bay Drain – needs to be placed – as old as building.
452- GENERAL RECREATION – Mr. Chianos
|Back flow preventers for 3 parks- required by PA American Water
Swing set replacement – Highland playground
Water Fountain at Pete’s Park – request from Recreation Board for years. The water fountain would be vandalism proof, ADA accessible and would have a special bottle filler.
454- RECREATION – LACP– Mr. Chianos
|$2,000||Eliminate gate between small and large dog park and fix some current issues.|
|+$500||Added $500 to tree trimming for contractor to come in for trees too large for removal of large trees.|
|373||Maint & Rep Building||$4,500||Replace 2 pole barn garage doors. Doors are from the 1980s and the new ones will provide more security and would be electric.|
President Black thanked everyone for doing a good job on the budget. He stated that it is important to remember we are representing 18,000 residents and not just one.
Mr. Vernau stated that next budget meeting will be for Public Safety. He stated that if the agenda is light for the next BOC meeting, maybe Other Funds will be presented. He stated that the capital budget is difficult. He stated that an executive session is on the agenda but he would like the whole Board to be present before discussing the police negotiations. He would like to talk with President Black and Vice President about a phone call he received after the meeting.
President Black asked Director Holl to congratulate the police on their apprehension this past weekend of the wanted suspect. Director Holl spoke about how the incident and agreed they did a great job. Vice President Young asked about the alert system not being activated during this incident. Director Holl spoke about the timing of the incident and how they are working on the process.
The Budget Meeting of the Board of Commissioners adjourned at 8:30 pm.