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Home»Board of Commissioner Minutes»Board of Commissioners
10-9-17 Minutes

Board of Commissioners
10-9-17 Minutes

MINUTES

BOARD OF COMMISSIONERS                          LOWER ALLEN TOWNSHIP

                REGULAR MEETING                                           OCTOBER 9, 2017                              

 

The following were in ATTENDANCE:

 

BOARD OF COMMISSIONERS   TOWNSHIP STAFF
H. Edward Black, President Thomas G. Vernau Jr., Township Manager
Peddrick M. Young, Sr., Vice President Erin G. Trone, Assistant Township Manager
Richard F. Schin David Holl, Director of Public Safety
Jack Simpson Daniel Flint, Community Development
Carolyn Holtzman Richard Grove, Finance
  Leon Crone, Police Captain
  Steven P. Miner, Solicitor
  Julie Echterling, Recording Secretary

 

President Black called the October 9, 2017 Regular Meeting of the Board of Commissioners to order at 7:00 pm.  He followed with a prayer and the Pledge of the Allegiance.  He announced that Proof of Publication was available for review.  He asked for a moment of silence for the passing of Mr. Steve Duffie who was the supervisor for the construction of this building.

MEETING MINUTES

Commissioner SCHIN made a motion to approve the minutes from the September 25, 2017 meeting of the Board of Commissioners.  Commissioner SIMPSON seconded the motion.  Motion carried 5-0.

AUDIENCE PARTICIPATION:  ANY ITEM ON THE AGENDA

There was no response.

CONSENT AGENDA

President Black advised that any Commissioner, staff member, or anyone in attendance could request any item on the Consent Agenda be removed for further discussion and asked if there was such request.   There was no response. 

Commissioner SCHIN moved to approve the following Consent Agenda items:

  1. Awarding a contract to Tyson Fence Co., Inc. in the amount of $6,887.00 for the Peters Field Outfield Fence Replacement Project.
  2. Waiver of the requirement contained in Section 192-24.C to submit a Preliminary Plan for SLD Docket No. 2017-05: Subdivision Plan for Arcona Neighborhoods.
  3. Waiver of the requirement in Section 192-57B(2)(h)[2] to provide additional right-of way along an existing street for SLD Docket No. 2017-05: Subdivision Plan for Arcona Neighborhoods.
  4. Waiver of the requirement contained in Section 192-57C (9) to provide sidewalks along all street frontage for SLD Docket No. 2017-05: Subdivision Plan for Arcona Neighborhoods, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.
  5. Waiver of the requirement contained in Sections Section 192-57.B(2)(h)[2] and 192-57.C(8) to provide curbs on all street frontage for SLD Docket No. 2017-05: Subdivision Plan for Arcona Neighborhoods, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.
  6. Waiver of the requirement contained in Sections Section 192-57.B(2)(h)[2] 192- 57.C(13) to provide fill-in paving for SLD Docket No. 2017-05: Subdivision Plan for Arcona Neighborhoods, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.

These waivers and modifications are not contrary to the public interest, and they maintain the purpose and intent of the Subdivision and Land Development Ordinance.

  1. SLD Docket No. 2017-05: Final Subdivision Plan for Arcona Neighborhoods: Lot line adjustments and subdivision of four existing tracts, resulting in 10 lots, with a combined total of 185.23 acres.

Commissioner SIMPSON seconded the motion.  Motion carried 5-0.

PRESIDENT BLACK

Approval of Check Registers

Vice President YOUNG made a motion to approve the Check Register of September 29, 2017 in the amount of $268,295.97.  Commissioner SCHIN seconded the motion.  Motion carried 5-0.

Vice President YOUNG made a motion to approve the Manual Check Register of September 2017 in the amount of $7,261.00 and the Voided check register of September in the amount of $4,524.65 Commissioner SCHIN seconded the motion.  Vice President Young asked about a voided check and Mr. Vernau explained the correction made.  Motion carried 4-0-1.  President Black abstained due to a family receiving a check.

ANY BUSINESS PERTINENT TO THE TOWNSHIP

There was no response.

PUBLIC SAFETY

Crone’s Probation Period Ending

Director Holl stated that Captain Crone’s probation period ends on October 25th.  He stated that he has done an outstanding job as Captain.  This will be ready for action at the next meeting as the Board will need to approve him as a regular non-probationary employee.

Resolution 2017-R-32 -Fire Prevention Week

Commissioner SCHIN made a motion to adopt Resolution 2017-R-32, a resolution of the Board of Commissioners of Lower Allen Township, Cumberland County, Pennsylvania, Proclaiming the week of October 9th, 2017 as 2017 Fire Prevention Week.  Commissioner HOLTZMAN seconded the motion.  Motion carried 5-0.

COMMUNITY DEVELOPMENT

Orchard Glen – Phase 10A

Mr. Flint showed the Board the location of the Orchard Glen development.  He stated that the development is being completed in Upper Allen.  Until this phase, only stormwater basins have been located in Lower Allen.  Phase 10A has a few feet of land in Lower Allen for some of the properties on the plan.  He asked the Board if they would like this plan to go through the normal planning process or would they like to approve the plan.  Discussion ensued.

Commissioner SCHIN made a motion to approve Orchard Glen Phase 10A based on the engineer’s report without any further review.  Vice President YOUNG seconded the motion.  Motion carried 5-0.

FINANCE

Other Funds Budgets

Mr. Grove discussed the following funds:

  • Street Lights Fund
    • The rates are the same and there may be a need to adjust the assessments in 2019.
  • Sanitation Fund
    • The residential rates are increasing from $59.07 to $61.89 a quarter based on the contract renewal.
  • Highway Fund
    • This fund fluctuates every other year as paving is scheduled. The following roads will be resurfaced or paved in 2018:  Cedar Cliff, Green Lane Drive, West Point, West Shore Drive, Capital View and a portion of Beacon Hill.
  • Debt Services Fund
    • This fund will reflect the new 5-year Capital purchases and will be discussed at the next budget meeting as part of the capital budget discussion.
  • Capital Improvement Projects
    • This fund is used to fund Capital purchases.

MANAGER

Ownership of Slate Hill Road Bridge

Mr. Vernau stated that he received a letter from Cumberland County asking if the Township is interested in ownership and ongoing maintenance of the Slate Hill Road Bridge.  He stated that Fairview Township isn’t interested in ownership.  York County is looking to rehabilitate the bridge and asked the local municipalities to own it and maintain it.  Discussion ensued.

Commissioner SCHIN made a motion to decline the invitation to assume ownership or future maintenance for the Slate Hill Road Bridge.  Vice President YOUNG seconded the motion.  Motion carried 5-0.

Administrative Policy 2017-03 – General and Law Enforcement Liability Insurance

Mr. Vernau stated that the Township maintains law enforcement liability insurance.  It used to be listed in the police contract, but was removed due to it being a management right and not a bargainable item.  However, a formal policy is needed for CALEA accreditation.

Commissioner SCHIN made a motion to approve Administrative Policy 2017-03 – General and Law Enforcement Liability Insurance.  Vice President YOUNG seconded the motion.  Motion carried 5-0.

COMMISSIONERS REPORTS

Mrs. Trone spoke about the ribbon cutting ceremony for the Allendale Beacon Hill trail on October 21st at 10am.  She invited the Board to the event.  She is reaching out to Hampden Township about the tour of their public works building.  Once she finalized a date she will let the Board know.

Director Holl spoke about the positive feedback they have received for the safe exchange zone they have setup.  He appreciates the support of the Board on this initiative.  He spoke about how powerful the camera is and how it can pick up the license plate of vehicles coming and going.

Commissioner Simpson mentioned he would be in Pittsburgh for the PSATC conference on October 20-22nd.

Mr. Vernau spoke about the overwhelming response they had on Saturday for the electronic recycling event.  He stated that they filled two box trucks and will have to come back and pick up the rest of the recycling later in the week.  He believes the cost of this recycling will be more than the $5,000 it cost two years ago.  The Board spoke about possibly charging for the next event. 

ADJOURNMENT TO EXECUTIVE SESSION

The Regular Meeting of the Board of Commissioners adjourned at 7:49 pm to discuss the following:

  • Police Collective Bargaining Agreement