Board of Commissioners
2-12-18 Minutes
MINUTES
BOARD OF COMMISSIONERS LOWER ALLEN TOWNSHIP
REGULAR MEETING FEBRUARY 12, 2018
The following were in ATTENDANCE:
| BOARD OF COMMISSIONERS | TOWNSHIP PERSONNEL |
| Jack R. Simpson Jr., Vice President | Thomas G. Vernau Jr., Township Manager |
| Richard F. Schin | Erin G. Trone, Assistant Township Manager |
| Dean W. Villone | David Holl, Public Safety Director |
| Carolyn Holtzman | Daniel Flint, Public Works Director |
| Leon Crone, Police Captain | |
| Richard Grove, Finance Director | |
| John Eby, Building & Zoning Coordinator | |
| Steven P. Miner, Solicitor | |
| Julie Echterling, Recording Secretary | |
Vice President Simpson called the February 12, 2018 Regular Meeting of the Board of Commissioners to order at 7:00 pm followed by a prayer and the Pledge of Allegiance. He announced that Proof of Publication was available for review. President Black was absent with excuse.
MEETING MINUTES
Commissioner VILLONE made a motion to approve the minutes from the January 22, 2018 meeting of the Board of Commissioners. Commissioner SCHIN seconded the motion. Motion carried 4-0.
AUDIENCE PARTICIPATION: ANY ITEM ON THE AGENDA
There was no response.
BID OPENING: 2018 LACP IN-PLACE ASPHALT RECYCLING AND REPAVING PROJECT:
The following bids were opened:
- Recon Construction Services – $358,677 with a bid bond.
- Kinsley Construction – $359,890 with a bid bond.
CONSENT AGENDA
Vice President Simpson asked that any Commissioner, staff member, or anyone in attendance who would like to have an item on the Consent Agenda removed for further discussion can request so now. He removed the Tax Collector’s monthly report from the consent agenda.
Commissioner SCHIN made a motion to approve the following items on the Consent Agenda:
- Waiver of the requirement contained in Section 192-57.C(9) to provide sidewalks along all street frontage, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public, for SLD Docket No. 2018-01, Minor Subdivision Plan for Tatiana’s Restaurant, LLC and Gettysburg Road Investors, LLC. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.
- Waiver of the requirement contained in Sections Section 192-57.B(2)(h)[2] and 192-57.C(8) to provide curbs on all street frontage, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public, for SLD Docket No. 2018-01, Minor Subdivision Plan for Tatiana’s Restaurant, LLC and Gettysburg Road Investors, LLC. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.
- Waiver of the requirement contained in Sections Section 192-57.B(2)(h)[2] 192-57.C(13) to provide fill-in paving, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public, for SLD Docket No. 2018-01, Minor Subdivision Plan for Tatiana’s Restaurant, LLC and Gettysburg Road Investors, LLC. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.
These waivers are not contrary to the public interest, and they maintain the purpose and intent of the Subdivision and Land Development Ordinance.
- SLD Docket No. 2018-01, Minor Subdivision Plan for Tatiana’s Restaurant, LLC and Gettysburg Road Investors, LLC.
- Waiver of the requirement contained in Section 192-57.C(9) to provide sidewalks along all street frontage, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public, for SLD Docket No. 2018-02, Minor Subdivision and Land Development Plan for Windsor Park Shopping Center. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.
This waiver is not contrary to the public interest, and it maintains the purpose and intent of the Subdivision and Land Development Ordinance.
- SLD Docket No. 2018-02, Minor Subdivision and Land Development Plan for Windsor Park Shopping Center.
Commissioner VILLONE seconded the motion. Motion carried 4-0.
Commissioner SCHIN made a motion to accept the Tax Collector’s January 2018 monthly report as presented. Commissioner HOLTZMAN seconded the motion. Motion carried 4-0.
VICE PRESIDENT SIMPSON
Commissioner SCHIN made a motion to approve the Check Register of February 2, 2018 in the amount of $136,643.36, the Manual Check Register of January 22, 2018 in the amount of $70,441.88, and the Voided Check Register of January 31, 2018 in the amount of $ 607.00. Commissioner VILLONE seconded the motion. Motion carried 4-0.
Resolution 2018-R-06, Appointing Molly E. Curtis to the Position of Emergency Medical Technician II
Commissioner HOLTZMAN made a motion to adopt Resolution 2018-R-06, appointing Molly E. Curtis to the position of Emergency Medical Technician II, Public Safety Department, effective February 14, 2018. Commissioner VILLONE seconded the motion. Motion carried 4-0.
Resolution 2018-R-07, Appointing Rebecca L. Davis to the Position of MS4 Coordinator
Commissioner HOLTZMAN made a motion to adopt Resolution 2018-R-07, appointing Rebecca L. Davis to the position of MS4 Coordinator, Community and Economic Development Department, effective February 13, 2018. Commissioner VILLONE seconded the motion. Motion carried 4-0.
ANY BUSINESS PERTINENT TO THE TOWNSHIP
There was no response.
TOWNSHIP ENGINEER
Stormwater Fee Study Project
Mr. Flint discussed the proposal process and Selection Committee for choosing a consultant for the Stormwater Fee Study Project. Arcadis US was chosen over the six submitted proposals for $62,000. Commissioner Villone asked if there would be additional expenses and Mr. Flint stated that there could be depending upon the parcels.
Commissioner VILLONE made a motion to execute a contract with Arcadis U.S., Inc. in the amount of $62,000 for professional services associated with the Stormwater Fee Study Project. Commissioner SCHIN seconded the motion. Motion carried 4-0.
Public Works Facility Building Expansion Project
Mr. Flint discussed the proposal process and Selection Committee for choosing a design contract for the Public Works Facility Building Expansion Project. Twelve proposals were received, and Buchart Horn Architects were chosen for $69,000 with a $5,000 contingency for geotechnical testing. He spoke about the initial estimates for the building and the smaller building being proposed. Commissioner Schin went on the record that he would like to see the building come in around $500,000 which was discussed last year. Discussion ensued.
Commissioner HOLTZMAN made a motion to execute a contract with Buchart Horn Architects in the amount of $69,000, with a $5,000 contingency for geotechnical testing, if needed, for professional design services associated with the Public Works Facility Building Expansion Project. Commissioner VILLONE seconded the motion. Motion carried 4-0.
Purchase Ferris 72-inch Zero Turn Mower
Commissioner VILLONE made a motion to approve the purchase of a Ferris 72-inch Zero Turn Mower with dump from seat collection system from Lawn and Golf Supply Co., Inc. on state contract in the amount of $14,969. Commissioner SCHIN seconded the motion. Motion carried 4-0. Commissioner Holtzman questioned why we purchase so many mowers.
Revised Subdivision and Land Development Plan for Arcona, Phases 2.1 and 2.2
Mr. Flint stated that the plans for Arcona Phases 2.1 and 2.2 have been recorded. As Charter started working, they realized they needed to make some adjustments including elevating the structure by 2 feet. He would like to record the revised plans. He asked the Board if they would be okay with approving the changes or want the planning process to start for these changes. The consensus of the Board was to have the Board approve it and inform the Planning Commission of the changes.
COMMUNITY AND ECONOMIC DEVELOPMENT
Resolution 2018-R-08 – Amending the 2018 Lower Allen Township Fee Schedule
Mr. Eby spoke about the current process for establishing permit fees and the proposed process. The proposed process would use preceding August edition of the ICC BVDT in the fee calculation. The current fee resolution states the edition in effect when the application is submitted. Solicitor Miner recommends this change. Discussion ensued.
Commissioner SCHIN made a motion to adopt Resolution 2018-R-08, a resolution amending Resolution 2017-R-41 which established the 2018 Lower Allen Township fee schedule, by identifying the August 2017 edition of International Building Valuation Data Table as the specific source of building valuation that must be used when computing Uniform Construction Code permit fees for new buildings. Commissioner VILLONE seconded the motion. Motion carried 4-0.
2017 Comprehensive Plan
Mrs. Trone stated that a public hearing was conducted tonight at 6pm for the Comprehensive Plan. The hearing was closed, and the next step is to adopt the plan which can be done at the February 26th meeting. She stated that the two requested changes from the Development Authority will be incorporated.
COMMISSIONERS REPORTS
Commissioners Villone and Holtzman spoke highly of the PEMA training they attended. He asked about the MS4 Coordinator work for the next few months. Mr. Flint stated that she would be working on the MS4 permit, public outreach, annual report, and the Chesapeake plan and working with the study for the tax.
Director Holl thanked the Board for attending the PEMA training. He spoke about the progress of the new Lower Allen Township engine and hopes to have an official housing in June. He spoke about the progress with the Alpine software for the fire companies. He thanked Captain Crone for his work with PLEAC, as the reviewers were here for the accreditation.
Vice President Simpson spoke with senators and the Department of Transportation. He asked about passing local radar use and was met with resistance. He spoke to representatives about the pension situation and how 401k programs attract workers in the private sector.
ADJOURNMENT
The Regular Meeting of the Board of Commissioners adjourned at 7:48 pm to executive session to discuss:
- Solicitor – LATA