Development Authority
8-31-2020 Minutes
MINUTES
DEVELOPMENT AUTHORITY LOWER ALLEN TOWNSHIP
REGULAR MEETING AUGUST 31, 2020
The following were in ATTENDANCE:
AUTHORITY MEMBERS TOWNSHIP PERSONNEL
Max Stoner, Chairman Erin Trone, Township Assistant Manager
John Eby, Secretary Mary Ellen Banks, Recording Secretary
Salvatore F. Marone, Treasurer Steven Miner, Solicitor
Edward Black
NOTICE: Due to COVID-19 this meeting is being held virtually as permitted by law during this emergency. The link to the meeting registration will be made available at 4PM on May 18, 2020 on the Lower Allen Township website and on its Facebook page. This meeting is being recorded. The recording will also be made available on the website.
Max Stoner, Chairman called the meeting of the Lower Allen Township Development Authority to order at 6:03pm and announced Proof of Publication was available for review.
Chairman Stoner stated the following for visitors:
“During the meeting we ask that you mute your microphone and turn off your video unless you are a member of the Development Authority or its staff. If you wish to speak on an item or would like to comment, please either “raise your hand” or use the “chat” feature to ask your host a question. The host will ensure the Authority recognizes you. Once you are recognized the host will unmute you and request you to start your video if you have it available. The host may remove any participant that uses lewd behavior or language or disrupts the meeting.”
Peddrick Young was absent with excuse.
APPROVAL OF MINUTES OF AUGUST 17, 2020.
Mr. EBY made a motion to approve the minutes of the August 17, 2020 meeting. Mr. BLACK seconded the motion. Motion carried, 4-0.
PUBLIC COMMENT
None
REVIEW ARCHITECTURAL PROPOSALS.
Chairman Stoner stated there were five (5) proposals submitted with a wide range of pricing.
- Eby questioned since these are professional service proposals, are there any restrictions on us to discuss in a public meeting?
- Solicitor Miner stated Mr. Eby was correct since these are professional service proposals you do not have to take the lowest bidder and there is nothing the Board would be discussing that is proprietary. Having these proposals in a public meeting with make them part of the public record as far as purposes of the Right to Know, but he believes the bidders understood that when they dealt with the Development Authority. He does not see any basis for an executive session unless the Board sees something.
- Trone also stated all had signed a non-disclosure agreement for the specialty tenant.
The review followed of each bidder/proposal according to the information provided to the Board members. Mrs. Trone explained what each proposal included per the following listing:
| Firm | Price |
| Murray Associates | $99,800.00 |
| TKS | $53,500.00 |
| KD3 | $50,380.00 |
| SGS | $49,500.00 |
| Kimmel Bogrette | $95,000.00 |
The Board discussed each proposal, what each included and other differences including the time line, etc.
ACTION: AUTHORIZATION TO ENTER INTO A CONTRACT FOR PROFESSIONAL SERVICES FOR ARCHITECTURAL AND CONSTRUCTION DRAWINGS FOR LOWER ALLEN COMMONS.
Mr. EBY made a motion to award the contract for the professional services for architectural and construction drawings for Lower Allen Commons to KD3 at $50,380.00. Mr. MARONE seconded the motion. The motion carried, 4-0.
STAFF UPDATE PER MRS. TRONE:
- Lease Execution – At the August 17th meeting, this board authorized us to enter into a lease with the specialty grocer; therefore, Mr. Stoner stopped by today and executed the lease. Tomorrow Mrs. Trone will send the lease to the tenant.
- Condo Documents – Mrs. Trone explained they have come a good way on these and our attorney is drafting letters for our current tenants to explain that the condo documents have changed and asking them to please sign the letter acknowledging they have received them. After they acknowledge they have received them, then we can actually sign the condo declaration.
- Plan Recorded – Last week the plan development plan made it through all of the comments and the plan was recorded last Thursday at the court house.
- Trone explained where the Penn Dot situation is currently and it is moving forward.
NEXT MEETING OF THE DEVELOPMENT AUTHORITY
The next meeting of the Development Authority is scheduled for Monday, September 21, 2020 at 6:00pm.
ADJOURNMENT TO EXECUTIVE SESSION TO DISCUSS REAL ESTATE TRANSACTIONS:
Mr. EBY made a motion to adjourn to executive session. Mr. MARONE seconded the motion. Motion carried, 4-0. Meeting adjourned at 6:38 pm.