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Home»Development Authority Minutes»Development Authority
2-16-21 Minutes

Development Authority
2-16-21 Minutes

MINUTES

 DEVELOPMENT AUTHORITY                              LOWER ALLEN TOWNSHIP

REGULAR MEETING                                              FEBRUARY 16, 2021

The following were in ATTENDANCE: 

AUTHORITY MEMBERS                                        TOWNSHIP PERSONNEL

Max Stoner, Chairman                                                      Erin Trone, Township Assistant Manager

H. Edward Black, Vice Chairman                                      Mary Ellen Banks, Recording Secretary

John Eby, Secretary                                                              Robert Diehl, Solicitor

Salvatore F. Marone, Treasurer                                   

 

Due to COVID-19 this meeting is being held virtually as permitted by law during this emergency. The link to the meeting registration will be made available at 4PM on February 16, 2020 on the Lower Allen Township website and on its Facebook page. This meeting is being recorded. The recording will also be made available on the website.

 

Max Stoner, Chairman called the meeting of the Lower Allen Township Development Authority to order at 6:01pm and announced Proof of Publication was available for review.

 

Chairman Stoner stated the following for visitors:

“During the meeting we ask that you mute your microphone and turn off your video unless you are a member of the Development Authority or its staff. If you wish to speak on an item or would like to comment, please either “raise your hand” or use the “chat” feature to ask your host a question. The host will ensure the Authority recognizes you. Once you are recognized the host will unmute you and request you to start your video if you have it available. The host may remove any participant that uses lewd behavior or language or disrupts the meeting.”

 

PUBLIC COMMENT

None

 

APPROVAL OF MINUTES OF JANUARY 18, 2021

Mr. BLACK made a motion to approve the minutes of the January 18, 2021. Mr. MARONE seconded the motion. Motion carried, 4-0.

 

ACTION: APPROVE EASTERN PCM, LLC AGREEMENT FOR CONSTRUCTION PROJECT MANAGEMENT SERVICES IN THE AMOUNT OF $236,000,

Mrs. Trone informed the Board that Mr. Bill Morgan from Eastern PCM is on-line with us and submitted this proposal which is in the Board’s packet. Mr. Morgan explained the construction period would start from the time of the awarding of the contract until the time of completion. It goes through substantial completion as of September 15 and final completion of September 30th with turning over to the tenant on or before October 1st. Mr. BLACK made a motion to approve Eastern PCM, LLC agreement for construction project management services in the amount of $236,000. Mr. EBY seconded the motion. Motion carried, 4-0.

 

ACTION: APPROVE PROPOSAL FROM BL FOR CONSTRUCTION ADMINISTRATION SERVICES IN AN AMOUNT NOT TO EXCEED $5,000.

Mrs. Trone explained this is an additional contract from BL for them to answer questions during the bid process and also to answer question during the construction. This will be time and material proposal. Mr. BLACK made a motion to approve proposal from BL for construction administration services in an amount not to exceed $5,000. Mr. EBY seconded the motion. Motion carried, 4-0.

 

ACTION: APPROVE CHANGE ORDER TO CONTRACT WITH KD3 FOR ARCHITECTURAL DESIGN SERVICES IN THE AMOUNT OF $10,650.00 TO INCORPORATE TENANT’S REQUESTED CHANGES.

Mrs. Trone explained this is because the tenant for Unit 3 requested the changes after the design services were completed. This cost (or most of this cost) will be passed on to the tenant. Mr. Dale Hair from KD3 further listed some of the changes which includes extending the canopy out further, changing the colors somewhat and changing some materials, removing the stone on the columns, etc. Discussion ensued. Mr. EBY made a motion to approve the change order to contract with KD3 for architectural design services in the amount of $10,650.00 to incorporate tenant’s requested changes. Mr. MARONE seconded the motion. Motion carried, 4-0.

 

ACTION: APPROVE CHANGE ORDER TO CONTRACT WITH KD3 FOR ARCHITECTURAL DESIGN SERVICES IN THE AMOUNT OF $4,500 TO AMEND STRUCTURAL STEEL CHANGES TO ACCOMMODATE TIMELY DELIVERY OF MATERIALS.

Mrs. Trone informed the Board due to COVID and the shut-down some materials were not being made; therefore, some orders are on backorder or taking longer. Since the timeline is short for this tenant, we wanted to be cognizant of that and be sure we wouldn’t have any delay. Mr. Miller identified the bar joists; we asked the architect if it would be possible to redesign the building to remove the bar joists so it would not include this delay. Mr. Miller explained in the main tenant space there will not be much change; the other tenant sizes, the changes will be minimal. Discussion ensued. Mr. EBY made a motion to approve change order to contract with KD3 for architectural design services in the amount of $4,500 to amend structural steel changes to accommodate timely delivery of materials. Mr. MARONE seconded the motion. Motion carried,

4-0.

 

DISCUSSION: MINUTES OF THE FEBRUARY 11, 2021 MEETING OF LOWER ALLEN COMMONS CONDOMINIUM

Mrs. Trone stated they had this meeting primarily to open a checking account with F&M Trust and also authorized PMI to act as an agent for the Lower Allen Commons Condominium to allow them to write checks on behalf of the Condo. She also stated she is President, Mr. Stoner is the Vice President and Mr. Eby is the Secretary.

 

ACTION: AUTHORIZE PMI TO ACT AS AGENT ON BEHALF OF THE LOWER ALLEN COMMONS CONDOMINIUM PROJECT ACCOUNT WITH F&M TRUST.

Mr. EBY made a motion to authorize PMI to act as agent on behalf of the Lower Allen Commons Condominium Association account with F&M Trust. Mr. MARONE seconded the motion. Motion carried, 4-0.

 

ACTION: AUTHORIZE BROWN SCHULTZ SHERIDAN &FRITS TO PREPARE THE US FORM 990 AND 2020 ANNUAL REPORT FOR THE INDUSTRIAL AUTHORITIES FOR THE COMMONWEALTH OF PENNSYLVANIA ON BEHALF OF LOWER ALLEN TOWNSHIP DEVELOPMENT AUTHORITY IN THE AMOUNT OF $1,050.00.
Mr. MARONE made a motion to authorize Brown, Schultz, Sheridan & Frits to prepare the US form 990 and 2020 annual report for the Industrial Authorities for the Commonwealth of Pennsylvania on behalf of Lower Allen Township Development Authority in the amount of $1,050.00. Mr. EBY seconded the motion. Motion carried, 4-0.

Mr. Miller gave the Board the following schedule update:

February 23, 2021 Bid closes for site improvement contract

February 24, 2021 Convene a special meeting of the Board to award the contract

March 1, 2021 Start date for the Contractor

September 15, 2021 Substantial Completion

September 30, 2021 – Final Completion

The building package which is the general trade package, HVAC, plumbing and electrical are subject when the bids are received:

March 10, 2021 Plans to be received

March 16, 2021 Posted bid posted

April 16, 2021 Receive Bids

April 19, 2021 Award contracts at Board’s April meeting

May 1, 2021 Start date for contracts

September 15, 2021 Substantial Completion

September 30, 2021 Final Completion

 

Mr. BLACK made a motion to recess to executive session. Mr. MARONE seconded the motion. Motion carried, 4-0. The Regular Meeting of the Development Authority recessed into Executive Session to discuss real estate transactions for Lower Allen Commons and personnel issues @ 6:26pm.

 

RECONVENE REGULAR MEETING

The Regular Meeting of the Development Authority reconvened @7:04pm.

 

NEXT MEETING OF THE DEVELOPMENT AUTHORITY

The next meeting of the Development Authority is scheduled for Wednesday, February 24, 2021 at 6:30pm to review and take action on construction bids being received on Tuesday, February 23, 2021 for the site work at Lower Allen Commons.

 

ADJOURNMENT

Mr. EBY made a motion to adjourn. Mr. MARONE seconded the motion. Motion carried, 4-0. Meeting adjourned at 7:06pm.