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Home»Development Authority Minutes»Development Authority
02-22-2022 Minutes

Development Authority
02-22-2022 Minutes

MINUTES

 DEVELOPMENT AUTHORITY                              LOWER ALLEN TOWNSHIP

 REGULAR MEETING                                              FEBRUARY 22, 2022

The following were in ATTENDANCE: 

 

AUTHORITY MEMBERS                                        TOWNSHIP PERSONNEL

H. Edward Black, Vice Chairman                                 Erin Trone, Township Assistant Manager

John Eby, Secretary                                                      Steven Miner, Solicitor

Salvatore Marone, Treasurer

Mark O’Shea              

 

H. Edward Black, Vice Chairman called the meeting of the Lower Allen Township Development Authority to order at 6:00pm and announced Proof of Publication was available for review.

Max Stoner, Chairman was absent with excuse.

 

APPROVAL OF MINUTES OF JANUARY 17, 2022

Mr. EBY made a motion to approve the minutes of the January 17, 2022. Mr. O’SHEA seconded the motion. Motion carried, 4-0.

 

PUBLIC COMMENT – THERE WAS NONE.

 

ACTION: APPROVE CHECK REGISTER FROM JANUARY 18, 2022 – FEBRUARY 22, 2022 IN THE AMOUNT OF $150,995.82.

Mr. EBY made a motion to approve the check register from January 18, 2022 – February 22, 2022 in the amount of $150,995.82. Mr. MARONE seconded the motion. Motion carried, 4-0.

 

DISCUSSION & ACTION: APPROVE CHANGE ORDER FOR WAGMAN, CONSTRUCTION FOR LOWER ALLEN COMMONS CONTRACT IN THE FORM OF A CREDIT OF $830.16 RESULTING FROM CHANGE IN MATERIAL FOR ROOF ACCESS LADDER.

Mrs. Trone explained she has not seen the documentation on this; however, Greg did inform her this was forthcoming. Mr. EBY made a motion to approve change order for Wagman Construction for Lower Allen Commons contract in the form of a credit of $830.16 resulting from change in material for roof access ladder. Mr. MARONE seconded the motion. Motion carried, 4-0.

 

DISCUSSION: LOWER ALLEN COMMONS UPDATE

Mrs. Trone explained the Construction Manager was not present; however, there was a document in the Board’s packet. She gave the following highlights:

  • Gas service is to the hotel
  • The electric conduit was going in; the Gettysburg Road was closed in order to get electricity over to lot #1.
  • Almost completed everything we had in escrow for the hotel; in our last meeting we talked about getting payment from the escrow account which was received; 2/3 of the account or $230,000.
  • Also completed work for the Bone Fish Grill parking lot which was about $18,000 that we got from the escrow account which then closed that account.

Mrs. Trone also explained for the third tenant, there is not a lease with them yet; however, it is working that way so we have engaged KD3, our architect, to work on the design and we have a construction company that is doing work for Good Feet and Sports Clips for their interior fit-out.

Mrs. Trone also explained there is a meeting tomorrow where they will be talking about the alarm monitoring service for the building.

Mr. Eby informed the Board that Trader Joe’s sign was erected correctly.

 

DISCUSSION & ACTION: APPROVE ENGAGEMENT LETTER FROM BROWN SCHULTZ SHERIDAN & FRITZ FOR U.S. FORM 990 AND 2021 ANNUAL REPORT FOR INDUSTRIAL DEVELOPMENT AUTHORITIES FOR THE COMMONWEALTH OF PENNSYLVANIA IN THE AMOUNT OF $1,100.

Mr. EBY made a motion to approve engagement letter from Brown Schultz Sheridan & Fritz for US form 990 and 2021 annual report for Industrial Development Authorities for the Commonwealth of Pennsylvania in the amount of $1,100. Mr. MARONE seconded the motion. Motion carried, 4-0.

 

DISCUSSION & ACTION: APPROVE WORK LETTER FROM COR CONSTRUCTION FOR INSTALLATION OF CART CORRAL IN THE AMOUNT OF $1,530.00.

Mr. EBY made a motion to approve work letter from COR Construction for installation of cart corral in the amount of $1,530.00. Mr. MARONE seconded the motion. Motion carried, 4-0.

 

DISCUSSION & ACTION: APPROVE CONDO DECLARATION AMENDMENT FOR THE BENEFIT OF UNIT 2 TO RESTRICT THE SALE OF CHICKEN AND NAMED FAST FOOD COMPETITORS BY OTHER UNIT OWNERS.

Mrs. Trone explained in the Condo Documents we have some restrictions, i.e. Texas Roadhouse and Bone Fish Grill to limit competition. This is a fairly normal thing in this shopping center, they (Bone Fish Grill) does not want to have someone else selling seafood. This particular tenant will be selling chicken and they do not want any others to be selling chicken and they have also listed other fast food competitors or quick service competitors. So, it is not necessarily out of the norm that this would come up. Because we already signed the Condo Declaration, this has to be done as an amendment and all unit owners and tenants must agree to this amendment. Since the Development Authority is still an owner, we have to agree to this amendment and we will sign it as the declarant because we created the condo.

Mr. EBY made a motion to approve condo declaration amendment for the benefit of unit 2 to restrict the sale of chicken and named fast food competitors by other unit owners. Mr. O’SHEA seconded the motion. Motion carried, 4-0.

Mr. Black inquired about the fast food service parking and traffic asking if we know if we have room for everybody? Mrs. Trone explained where we are with the agreements and there have been plans submitted to the Planning Commission and some of the questions will be how do you handle traffic and things of that nature. Mrs. Trone will be at this meeting. Mr. Black asked Mrs. Trone to have the Commission ask if they have had a traffic study completed. She explained yes and they will also have to have a variance and they will go before the Zoning Hearing Board. Mr. Eby explained they have received Zoning Hearing Board applications and they are requesting special exceptions from our parking requirements for fast food stores; he explained he did not think we ever had any fast food store come into our Township including Sheetz, McDonald’s, Jersey Mike’s that didn’t need relief from our parking requirements;  there will be a parking study submitted and discussed at the Zoning Hearing Board and that will be a prerequisite step to the Planning Commission making a recommendation on the land development plan.

Discussion ensued.

 

DISCUSSION: UNIT 3 MAINTENANCE

Mrs. Trone explained our building is about to be occupied and we will have some maintenance criteria for it. It will be minimal and we hope to sell it soon; however, now we need a point of contact or designate somebody to be the contact from the owner’s side. In the past, it was Mrs. Trone and she is able to do that as long as it was short-term. Right now we have PMI engaged to do the Condo, but they do not manage Unit 3; the Development Authority manages Unit 3; so right now we are collecting the rent and will be paying the utilities, acting as the property manager. She is okay as long as it is not a long term thing. She wanted to open this for discussion and possibly engage PMI to manage Unit #3.

 

DISCUSSION AND POSSIBLE ACTION: PEDESTRIAN LIGHTING DONATION TO LOWER ALLEN TOWNSHIP

Mr. Black explained this was outlined in the sheet from Lear Electric and it was because we were doing pedestrian lighting. There was a conflict with locations where the lighting should be and the underground utilities. Mrs. Trone explained Lear has already charged us for the parts and they will leave them. There are a couple of options; we have as part of the Township a subscription to Municibid where we can do on-line auctions so we could sell the materials. They cost about $1,600 each. There will be four pedestrian light fixtures plus we are actually removing one light by Trader Joe’s who is switching it out with an on the wall option which means then we will have five lights; Lower Allen Township park crew has said they can use these in the parks. These are the Development Authority’s assets so we can sell them and get the money back or we can donate them to Lower Allen Township for use in the parks.

Mr. EBY made a motion to approve receiving the pedestrian lighting and donating them to Lower Allen Township. Mr. MARONE seconded the motion. Motion carried, 4-0.

 

RECESS TO EXECUTIVE SESSION

The Regular Meeting of the Development Authority recessed into Executive Session to discuss real estate matters as follows @ 6:25pm:

  • Lower Allen Commons Real Estate
    1. Sale of Units 1 and 2
    2. Lease for Unit 3
    3. Sale of Unit 3

 

RECONVENE REGULAR MEETING

The Regular Meeting of the Development Authority reconvened @ 7:02pm.

 

NEXT MEETING OF THE DEVELOPMENT AUTHORITY

The next meeting of the Development Authority is scheduled for Tuesday, March 21, 2022 at 6:00pm.

 

ADJOURNMENT

Mr. EBY made a motion to adjourn. Mr. MARONE seconded the motion. Motion carried, 4-0. Meeting adjourned at 7:06pm.