MINUTES

BOARD OF COMMISSIONERS	LOWER ALLEN TOWNSHIP
REGULAR MEETING	December 12, 2022
The following were in ATTENDANCE:
BOARD OF COMMISSIONERS	TOWNSHIP PERSONNEL
Dean W. Villone, President	Thomas G. Vernau, Township Manager
H. Edward Black, Vice President	Erin G. Trone, Director of Community & Economic Development
Jennifer Caron	David Holl, Public Safety Director
Joshua Nagy	Richard A. Grove, Finance Director
	Rebecca Davis, Public Works Director
	Steven P. Miner, Township Solicitor
	John M. Eby, Building and Zoning Coordinator
	Leon G. Crone, Police Captain
	Renee’ Greenawalt, Recording Secretary

President Villone called the December 12, 2022 Regular Meeting of the Board of Commissioners to order at 6:00 PM. He announced that Proof of Publication for the meeting was available for review. This was followed by a prayer and the Pledge of Allegiance.

MEETING MINUTES:
President Villone requested a motion to approve the minutes of the November 28, 2022 Regular Meeting.  Vice-President BLACK made the motion. Commissioner NAGY seconded. The motion carried 4-0.

INTRODUCTION OF NEW EMPLOYEES:
Director Davis introduced Barbara Arnold, hired into the newly created position of Environmental Coordinator.

Director Holl introduced Robert Griffin, Public Safety Officer.

AUDIENCE PARTICIPATION:  Any item on the agenda.
President Villone advised the audience that if there were any item on that evening’s agenda that they wish to comment on, to please indicate as such.

Mr. Joseph Swartz, 1706 Letchworth Rd. indicated possible intent to comment on item 7C, Ordinance 2022-05.

CONSENT AGENDA:
President Villone stated that any Commissioner, staff member, or anyone in attendance who would like to have an item on the Consent Agenda removed for further discussion, he could do so at that time. There were none.

Items on the Consent Agenda:

a) Motion to approve the Check Register of in the amount of $120,981.35.
b) Motion to adopt Resolution 2022-R-38, updating and compiling Civil Service Rules and Regulations.
c) Motion to approve and advertise the 2023 Meeting Schedule(s) for the Township’s Boards, Commissions, and Authorities.

President Villone requested a motion to approve the items on the Consent Agenda.  Commissioner NAGY moved to approve the items on the Consent Agenda. Commissioner CARON seconded. The motion carried 4-0.

PRESIDENT VILLONE:
President Villone requested a motion to approve a Manual Check List for payment in the amount of $400.00 to Eckert Seamans Cherin & Mellott.  Commissioner NAGY made the motion, seconded by Vice President BLACK. The motion carried 3-0 with one abstention from Commissioner Caron due to the payment being made to her law firm.

Resolution 2022-R-41
President Villone requested a motion to adopt Resolution 2022-R-41 appointing Justin K. Hartzel. to the position of Police Officer effective January 3, 2023.  Vice President BLACK moved to adopt Resolution 2022-R-41. Commissioner NAGY seconded. The motion carried 4-0.

Ordinance 2022-05
President Villone requested a motion to enact Ordinance 2022-05, an Ordinance of the Board of Commissioners of Lower Allen Township, Cumberland County, Pennsylvania, appropriating specific sums estimated to be required for the specific purposes of the municipal government, hereinafter set forth, during the fiscal year 2023.  Commissioner NAGY made the motion to enact ORDINANCE 2022-05.

President Villone summarized the budget process, which begin in October with staff presenting the budget proposals at public meetings. He noted no tax increases and that all departments expressed satisfaction with needs being met. He expressed gratitude to staff for their diligent work in crafting a budget that works for everyone.

Mr. Joseph Swartz offered a public comment, noting a typo on the supporting documents to the budget, which would be corrected, and is not present within the ordinance.

Hearing no further discussion, the Secretary called the roll:

Commissioner CARON – AYE
Vice President BLACK – AYE
President VILLONE – AYE
Commissioner NAGY – AYE

The motion carried 4-0.

ORDINANCE 2022-06
President Villone requested a motion to enact ORDINANCE 2022-06, Manager’s Salary for calendar year 2023.  Commissioner NAGY made the motion.  Commissioner Caron expressed her appreciation to the Township Manager, Mr. Vernau for his commitment and efforts in his service to the township.

The Secretary called the roll:

Commissioner NAGY – AYE
President VILLONE – AYE
Vice President BLACK – AYE
Commissioner CARON – AYE

The motion carried 4-0.

ORDINANCE 2022-07
President Villone requested a motion to enact ORDINANCE 2022-07, Amending Code Section 23, Intergovernmental Cooperation, by allowing new agreements for intermunicipal services to be adopted by resolution.  Vice President BLACK made the motion.

The Secretary called the roll:

Commissioner CARON – AYE
Vice President BLACK – AYE
President VILLONE – AYE
Commissioner NAGY – AYE

The motion carried 4-0.

Resolution 2022-R-42
President Villone requested a motion to adopt Resolution 2022-R-42, to enter into an Intergovernmental Agreement with the Borough of Lemoyne for the mutual use of a yard waste recycling facility for the benefit of their residents.

Commissioner CARON made the motion. Vice President BLACK seconded. He asked if any compensation would be involved. Mr. Vernau noted that residents from the Borough of Lemoyne would pay a $10 fee to use the service, and that the municipality would pay $2500 to the township, which would offset the cost of the grinder.

The motion to adopt Resolution 2022-R-42 carried 4-0.

Resolution 2022-R-43

President Villone requested a motion to adopt Resolution 2022-R-43, adopting the updated Emergency Operations Plan of Lower Allen Township. Director Holl noted that no changes were made from the existing 2020 plan, but that state law requires the plan to be promulgated every two years.

Commissioner NAGY made the motion, seconded by Vice President BLACK. The motion carried 4-0.

ANY BUSINESS PERTINENT TO THE TOWNSHIP:
President Villone noted that if anyone wished to speak at that time, there would be 10 minutes allotted per person to speak at the podium.

Mr. Joe Swartz expressed comments to encourage the Board of Commissioners to take advantage of the existing growth trends and take proactive steps to implement the Comprehensive Plan for the Gettysburg Road Corridor. He noted that following the plan will attract new residents and businesses to the area, encourage connectivity, make it safer for pedestrians, and provide for greater tax revenue and a future for the next generation of residents. He also recommended that vacant staffing positions be filled with the comprehensive plan used as a guiding document, hiring individuals who are willing and able to carry out the goals of the plan.

Director Trone noted the need for updated zoning codes in relationship to the Comprehensive Plan. President Villone commented on the success of the Development Authority and its responsibility to give close attention to the zoning to fulfill the intent of the plan. Vice President Black noted his support for continued redevelopment.

Mr. Vernau noted that Megan Klenzing, recent appointee to the Recreation & Parks Board, was in the audience tonight and will be formally appointed at the December 27^th public meeting.

PUBLIC WORKS
Stormwater Maintenance LLC
Director Davis introduced the item for discussion and possible action, to consider approval of the Stormwater Maintenance LLC, payment application number 1 for the Beacon Hill Basin Retrofit Project in the amount of $164,964.00. She noted the project has been fully inspected by staff, is well functioning and is recommended for payment of the full amount. Additionally, it is grant funded.

Commissioner NAGY made a motion to approve payment in the amount of $164,964.00 to Stormwater Maintenance, LLC. Vice President BLACK seconded. The motion carried 4-0.

Packaged Rooftop Unit/Outdoor Air Handling Unit No 1 & Unit No.3 replacement project
Director Davis introduced the item for discussion and possible action, to consider approval of a time extension for W.C. Eshenaur & Son, Inc. until March 15, 2023. She noted delays in sourcing the units and that the contractor anticipated receiving them before the end of the year or in early 2023. The extension request is for the installation.

Vice President BLACK made a motion to approve the time extension for the project to W.C. Eshenaur & Son, Inc. until March 15, 2003. Commissioner CARON seconded. The motion carried 4-0.

Chick-Fil-A Financial Security Reduction
Director Davis introduced the item for discussion and possible action, to consider approval of a reduction in financial security to a new amount of $34,655.72 and a new expiration date of December 12, 2023. She noted the project was inspected by staff and the reduction was recommended.

Vice President BLACK moved to approve reduction in financial security to a new amount of $34,655.72 and a new expiration date of December 12, 2023. Commissioner CARON seconded. The motion carried 4-0.

MANAGER
2023 Fee Schedule
Township Manager Mr. Vernau addressed the fee schedule, which was presented to Commissioners for review at the prior meeting and said it would be presented for action at the meeting on 12/27/22. He noted the changes to the original document, noting the additional listing of fees related to medical records.

COMMISSIONERS REPORTS
President Villone announced that the Board would recess to executive session following reports.

Mr. John Eby noted that an ordinance would be prepared for action on updated international property maintenance and fire codes in early 2023. He also expressed gratitude on behalf of the Development Authority for the support of the Board of Commissioners over the years.

All commissioners expressed wishes to everyone for a happy and safe holiday season.

EXECUTIVE SESSION
President Villone announced the meeting was recessed to executive session at 6:52 PM to discuss the PAWC Tax Appeal Settlement.

The Board reconvened the meeting at 7:03 PM.

Commissioner NAGY moved to accept the PAWC Tax Appeal Settlement as proposed. Vice President BLACK seconded. The motion carried 4-0.

ADJOURNMENT
The meeting was adjourned at 7:05 PM.