Board of Commissioners
BOARD OF COMMISSIONERS LOWER ALLEN TOWNSHIP
REGULAR MEETING FEBRUARY 23, 2015
The following were in ATTENDANCE:
BOARD OF COMMISSIONERS TOWNSHIP PERSONNEL
H. Edward Black, President Thomas G. Vernau Jr., Township Manager
Peddrick M. Young, Sr, Vice President Erin Trone, Assistant Township Manager
John T. Titzel Frank Williamson, Chief of Police
Richard F. Schin Daniel Flint, Community Development
Lloyd W. Bucher Richard Grove, Finance Director
Steven P. Miner, Solicitor
Julie Echterling, Recording Secretary
President Black called the February 23, 2015 Regular Meeting of the Board of Commissioners to order at 7:00 pm followed by a prayer and the Pledge of Allegiance. He announced Proof of Publication was available for review.
APPROVAL OF REGULAR MEETING MINUTES
Commissioner SCHIN moved to approve the minutes for the February 9, 2015 regular meeting. Commissioner TITZEL seconded the motion. Motion carried 5-0.
AUDIENCE PARTICIPATION: ANY ITEM ON THE AGENDA
President Black inquired if anyone in the audience wished to address any item appearing on the agenda. There was no response.
RESOLUTION 2015-R-08: Promoting Officer Matthew B. Claeys to the Rank of Corporal.
Chief Williamson discussed Officer’s Claeys military background and his time as an Officer for the Township. He discussed the testing that is required for the promotion and stated that Officer Claeys had passed the required tests.
Vice President YOUNG made a motion to approve Resolution 2015-R-08 promoting Officer Matthew B. Claeys to the rank of Corporal in the Lower Allen Township Police Department. Commissioner SCHIN seconded the motion. Motion carried 5-0.
CORPORAL’S PROMOTIONAL CEREMONY
Judge Charles Clement swore in Officer Claeys as a Corporal of the Lower Allen Township Police Department. Vice President Young and Mrs. Claeys pinned Corporal Claeys.
RESOLUTION 2015-R-04: Pledging Support for the Police Officers
President Black stated the Board wanted to let the police know how they felt about them and their service to the residents of Lower Allen Township.
Vice President YOUNG made a motion to adopt Resolution 2015-R-04, a Resolution of the Board of Commissioners of Lower Allen Township, Cumberland County, Pennsylvania, pledging support for the police officers of Lower Allen Township and the work they do for the residents of the Township. Commissioner SCHIN seconded the motion. Motion carried 5-0.
BID OPENING: Accessory Storage Building Project
The following bids and bid bonds were received for the Accessory Storage Building Project:
B & B Pole $206,166.00
Agpoint Construction $218,000.00
CB Structures $227,882.00
Penn State Construction $247,000.00
H.R. Weaver Building $247,400.00
Dorgan & Zuck $292,900.00
Sponaugle Construction $329,995.00
D & D Construction $370,000.00
Wagman Construction $377,700.00
PRESENTATION: Donald Zoladkiewicz, Sunoco Logistics Mariner East 2 project.
Mr. Donald Zoladkiewicz provided the Board with a handout outlining the Mariner East 2 Project with maps. He stated the Mariner 2 East project is a $2.5 billion new underground pipeline system of approximately 350 miles. This pipeline would have the capacity of carrying 275,000 barrels a day of natural gas liquids. He stated the project started two years ago with environmental and assessment reviews. He stated there should not be any changes in Lower Allen based on the plan using the existing linage from Mariner East 1 project. He spoke about the phases of the project and believes construction should start in June 2016. He stated that they are considered a public utility.
Mr. Flint asked him about their procedure for easements with Township roads. Mr. Zoladkiewicz stated they do directional drilling which will require permits and working with the Township on their plan. Solicitor Miner asked about the PUC with Township roads and Mr. Zoladkiewicz stated they work with PennDOT with the roads versus the PUC. Discussion ensued. Mr. Zoladkiewicz thanked the Board for their time and stated he would be back to provide updates as the project progresses.
President Black advised that any Commissioner, Staff member, or anyone in attendance could request any item on the Consent Agenda be removed for further discussion and asked if there was such request. There was no response.
Commission BUCHER moved to approve the items on the Consent Agenda as submitted, those items being the following:
a. Department Reports for the month of January 2015 for Community Development, Township Engineer, Public Works, Fleet Maintenance, Public Safety, and Economic Development.
b. Waiver of the requirement contained in Section 192-24.C to submit a Preliminary Plan for SLD Docket No. 2015-01, 2404 Gettysburg Road Building Expansion.
c. Accepting an easement for future trail construction in lieu of sidewalk construction for SLD Docket No. 2015-01, 2404 Gettysburg Road Building Expansion.
d. SLD Docket No. 2015-01, 2404 Gettysburg Road Building Expansion: Proposed construction of a 42,961 square foot warehouse addition to an existing 124,901 square foot warehouse building, contingent upon the following:
1. Providing the executed Developers Agreement and Financial Security.
2. Providing the executed Stormwater Management Maintenance and Monitoring Agreement.
3. Approval of the Erosion and Sediment Pollution Control Plan by Cumberland County Conservation District.
e. Drainage Plan No. DP 2014-05, Deacon Industrial, 2410 Gettysburg Road.
Commissioner TITZEL seconded the motion. Motion carried 5-0.
Approval of Check Register
Vice President YOUNG made a motion to approve the Check Register of February 20, 2015 in the amount of $303,599.02. Commissioner TITZEL seconded the motion. Motion carried 5-0.
RESOLUTION 2015-R-06: Appointing Richard A. Grove as Township Treasurer
Commissioner SCHIN made a motion to adopt Resolution 2015-R-06, a Resolution of the Board of Commissioners of Lower Allen Township, Cumberland County, Pennsylvania, appointing Richard A. Grove as Township Treasurer and repealing the position of Secretary/Treasurer. Commissioner TITZEL seconded the motion. Motion carried 5-0.
RESOLUTION 2015-R-07: Eagle Scout Recognition
Commissioner TITZEL made a motion to adopt Resolution 2015-R-07 a Resolution of the Board of Commissioners of Lower Allen Township, Cumberland County, Pennsylvania, recognizing, commending and honoring Victor R. Cavataio for the attainment of the rank of Eagle Scout. Commissioner SCHIN seconded the motion. Motion carried 5-0.
ANY BUSINESS PERTINENT TO THE TOWNSHIP
Mr. Terry Lenker thanked the Township for the great job they did on plowing the snow this year.
Resignation of Jay Lalley, Public Safety Officer.
Chief Williamson discussed the resignation of Mr. Jay Lalley as Public Safety Officer effective March 6, 2015. Mr. Lalley has accepted a job as a fireman closer to his home.
Vice President YOUNG made a motion to accept the resignation of Mr. Jay Lalley as Public Safety Officer effective March 6, 2015. Commissioner TITZEL seconded the motion. Motion carried 5-0.
Replacement Public Safety Officer.
Chief Williamson asked the Board’s permission for advertising and testing for a Public Safety Officer to replace Mr. Lalley.
Vice President YOUNG made a motion to authorize staff to advertise and begin testing candidates for the vacant position of Public Safety Officer. Commissioner BUCHER seconded the motion. Motion carried 5-0.
Addition to Bethany Village
Mr. Flint discussed SLD Docket No. 2015-02 for Bethany Village New Auditorium. The plan includes the removal of a wing from the existing building and proposed construction of a 10,000 square foot auditorium at Bethany Village East Campus, 325 Wesley Drive. He discussed the request from the Planning Commission to install sidewalks. He showed the Board the location and position of the proposed auditorium and sidewalks. Discussion ensued. Mr. Flint stated this plan should be ready for action at the next meeting.
2015 Trick or Treat
Mr. Vernau discussed the options for setting the Trick and Treat date for the Township for 2015. Discussion ensued. The Board agreed on Thursday 29th from 6-8pm would be the trick and treat night for the Township.
West Shore Recreation Commission Agreement
Mr. Vernau discussed the background for the proposed amendment to the Intergovernmental Cooperation Agreement with West Shore Recreation Commission.
Vice President YOUNG made a motion to accept the wording to the proposed amendment to the Intergovernmental Cooperation Agreement with West Shore Recreation Commission. Commissioner BUCHER seconded the motion. Motion carried 5-0.
Mrs. Trone discussed a possible grant to provide recycling bins for the parks that would have a Snapple and Pepsi logo on the bin. She showed the Board pictures of the bins and stated she discussed this with Public Works. Discussion ensued. The consensus of the Board was to apply for the grant and use the bins in the parks.
Chief Williamson spoke about the MICU and how well things are going. He discussed the cause of the house fire at Carlisle and Creek Road. Commissioner Titzel asked if an article could be written for the Township Newsletter to education residents about potential fire hazards.
Mr. Vernau discussed the ceremony for Eagle Scout Vincent Cavataio on March 8th at 12:30. He stated that Mr. Smeal has completed the regionalization report and will be at the Township on Thursday to talk with the employees. He stated he would meet with him for lunch about the report and send out a copy of the report in the next packet.
Mr. Flint stated that there would be an educational session for the MS4 Stormwater Management at the next meeting.
President Black spoke about the significant things that have done for the Public Safety of the Township including a new truck for the Fire Department and the addition of new medics on the ambulances.
ADJOURNMENT TO EXECUTIVE SESSION: PERSONNEL AND LEGAL
The Regular Meeting of the Board of Commissioners adjourned to executive session at 8:55 p.m. to discuss the following personnel and legal discussions:
Executive Session: Personnel and Legal.
a. Havens v. Lower Allen Township
b. Collective bargaining agreement