Board of Commissioners Minutes – March 14, 2016
MINUTES
BOARD OF COMMISSIONERS LOWER ALLEN TOWNSHIP
REGULAR MEETING MARCH 14, 2016
The following were in ATTENDANCE:
| BOARD OF COMMISSIONERS | TOWNSHIP STAFF |
| H. Edward Black, President | Thomas G. Vernau Jr., Township Manager |
| Peddrick M. Young, Sr., Vice President | Erin G. Trone, Assistant Township Manager |
| Carolyn E. Holtzman | Frank Williamson, Interim Director of Public Safety |
| Richard F. Schin | David Holl, Director of Public Safety |
| Jack R. Simpson Jr. | Leon Crone, Lieutenant in Charge |
| Daniel Flint, Community Development | |
| Steven P. Miner, Solicitor | |
| Julie Echterling, Recording Secretary |
President Black called the March 14, 2016 Regular Meeting of the Board of Commissioners to order at 7:00 pm with a prayer, followed by the Pledge of Allegiance. He announced that Proof of Publication was available for review.
MEETING MINUTES
Commissioner SCHIN made a motion to approve the amended minutes from the February 22, 2016 meeting of the Board of Commissioners. Commissioner HOLTZMAN seconded the motion. Motion carried 4-0-1. President Black abstained as he was absent with excuse from the meeting.
AUDIENCE PARTICIPATION: ANY ITEM ON THE AGENDA
There was no response.
INTRODUCTION OF NEW PUBLIC SAFETY DIRECTOR:
Mr. Williamson introduced Mr. David Holl to the Board. He spoke about his background, including 30 years with Derry Township as a police officer and PEMA for the last five years. Mr. Holl thanked Mr. Williamson, whom he has had the privilege to work with over the years on CALEA accreditation visits. He stated he is honored to have been chosen, counts it a privilege to serve and his goal is to continue what Mr. Williamson has built here at the Township. He is looking forward to serving the public and the Board. The Board welcomed Mr. Holl to the Township.
PRESENTATION: Flinchbaugh Presentation to the Police K-9 and Youth Funds
Mr. Matt Flinchbaugh thanked Mr. Williamson for all he has done for the community and congratulated Mr. Holl on his new position. He spoke about the chili cook off fundraiser his restaurant, Flinchy’s, had this past fall. He presented the Police K-9 and Youth Funds with a check for $5,000. The Township and Board thanked him for his donation.
BID OPENING: 2016 Street Resurfacing Maintenance Project:
The following companies submitted a bid and bid bond for the 2016 Street Resurfacing Maintenance Project:
Hempt Bros., Inc. $260.595.50
Pennsy Supply $260,965.80
Kinsley Construction $286,992.00
York Excavating $289,110.00
Blooming Glen Contractors $318,730.00
PRESIDENT BLACK
Approval of Check Register
Vice President YOUNG made a motion to approve Check Register of March 2, 2016, in the amount of $337,825.77. Commissioner SCHIN seconded the motion. Motion carried 5-0.
Employee Retirement and Replacement:
Commissioner SCHIN made a motion to approve the retirement of Linda Hockenberry effective May 13, 2016. Vice President YOUNG seconded the motion. Motion carried 5-0.
Vice President YOUNG made a motion to direct staff to advertise for a full-time Complaint Coordinator for the replacement of Linda Hockenberry. Commissioner HOLTZMAN seconded the motion. Motion carried 5-0.
Fredrickson Library Request:
President Black discussed the request he received from the Frederickson Library for a $1,000 donation to help them with a project. The library would have a display for the Township with an area where brochures about the Township could be displayed. Discussion ensued.
Commissioner SCHIN made a motion to approve a one-time $1,000 donation to the Frederickson Library. Vice President YOUNG seconded the motion. Motion carried 5-0.
ANY BUSINESS PERTINENT TO THE TOWNSHIP
There was no response.
COMMUNITY DEVELPOMENT
Drainage Plan No. 2016-02, Yellow Breeches Park Parking Area, 2050 Sheepford Road
Mr. Flint stated he was working on a drainage plan to go along with the parking changes planned for the Yellow Breeches Park. He stated the plan isn’t completed and will be presented when it has been completed in conjunction with the planned parking changes.
President Black asked about the bids received today and the budgeted amount. Mr. Flint stated Mr. Grove had budgeted $340,000. The Board discussed the condition of Cedar Cliff Drive. Mr. Flint stated it isn’t on the schedule for paving but can be patched as the weather breaks.
MANAGER:
Selling: 2002 Ford F550 truck on an Internet auction site
Commissioner SCHIN made a motion to direct staff to sell the 2002 F550 truck through an internet auction site. Commissioner SIMPSON seconded the motion. Motion carried 5-0.
Resolution 2016-R-07, appointing Township’s Local Emergency Management Coordinator (LEMC).
Vice President YOUNG made a motion to approve Resolution 2016-R-07, appointing David L. Holl as Lower Allen Township’s Local Emergency Management Coordinator (LEMC), subject to approval by the Cumberland County Department of Public Safety. Commissioner SCHIN seconded the motion. Motion carried 5-0.
Covered Device Recycling Act Resolution
Mr. Vernau discussed the resolution received by Cumberland County asking the DEP for assistance with recycling electronic devices. He spoke about the current programs which aren’t enough to meet the demand. Discussion ensued. He stated this would be ready for action at the next meeting.
Employees Years of Service Awards
Mr. Vernau discussed the three employees who would be honored at the next meeting. EMTs Amy Nye and Joseph Peters will be honored for 10 years of service and EMT James Rimel will be honored for 5,000 hours of service.
Resolution for Records Disposition
Mr. Vernau stated a resolution is being prepared for approval of the Board for records disposition. This resolution will be ready for action at the next meeting.
COMMISSIONERS REPORTS
Mrs. Trone updated the Board on the progress of the new security system. She spoke about the changes in the system to the fire alarms and system which should be done this week.
Mr. Holl spoke about a life that was saved on Saturday because the officer used the Narcon. It was the first successful saving of a person who overdosed in the Township by an officer.
Solicitor Miner stated he gave the bids open today to Mr. Flint for review. He spoke about the upcoming hearing for noise control on March 31st with Mr. Williamson testifying. He stated Vicky will be here at the next Board meeting as he will be out of town.
Commissioner Schin spoke about the conditions of the sidewalks in Rossmoyne and expressed some concern about the safety of some of them. Mr. Flint spoke about the sidewalk program they have with neighborhoods. He stated if there is a specific one that is unsafe, he can take a look at it.
Commissioner Simpson stated he spoke to residents in the neighborhood of the Proposed Gas and Go with Weis Market and received some comments and questions. He stated everyone seemed fine and were more interested in the traffic concerns for the area.
Mr. Vernau spoke about the success they had with the bankrupted properties on Gettysburg Road and being able to receive the full assessment monies. He stated Mrs. Trone, Mrs. Paul and himself would be at an employment conference Wednesday through Friday.
Mr. Flint stated he has a new employee starting this week as the MS4 coordinator whose background is being a professional engineer. He stated based on the PennDOT rules for Jake brakes and they won’t post signs based on their criteria. He stated at the next meeting there will be the annual MS4 permit presentation.
President Black spoke about the PA American Water event and thanked those who attended. He spoke about the PSATC annual meeting to be held in Valley Forge this year. He spoke about the benefits of the conference including educational and budget seminars. He encouraged the Commissioners to attend. He thanked Solicitor Miner for the letter he sent outlining and explaining the Commissioner’s powers. He thanked the Staff including Mr. Yeagley for their work with the Wesley Mews situation.
AJOURNMENT TO EXECUTIVE SESSION
The Regular Meeting of the Board of Commissioners adjourned to Executive Session at 8:06 pm to discuss the following item:
- Discussion of possible Civil Service changes.