MINUTES

BOARD OF COMMISSIONERS                                               LOWER ALLEN TOWNSHIP

REGULAR MEETING                                                                    MARCH 28, 2016

The following were in ATTENDANCE:

BOARD OF COMMISSIONERS                                                        TOWNSHIP STAFF
Peddrick M. Young, Sr., Vice President                                          Thomas G. Vernau Jr., Township Manager
Carolyn E. Holtzman                                                                       Erin G. Trone, Assistant Township Manager
Richard F. Schin                                                                             David Holl, Director of Public Safety
Jack R. Simpson Jr.                                                                        Leon Crone, Lieutenant in Charge
                                                                                                       Daniel Flint, Community Development
                                                                                                       Vicky Trimmer, Assistant Solicitor
                                                                                                       Julie Echterling, Recording Secretary
Vice President Young called the March 28, 2016 Regular Meeting of the Board of Commissioners to order at 7:00 pm with a prayer, followed by the Pledge of Allegiance. He announced that Proof of Publication was available for review. President Black was absent with excuse.

MEETING MINUTES
Commissioner SCHIN made a motion to approve the minutes from the March 14, 2016 meeting of the Board of Commissioners. Commissioner HOLTZMAN seconded the motion. Motion carried 4-0.

AUDIENCE PARTICIPATION: ANY ITEM ON THE AGENDA
There was no response.

EMPLOYEE AWARD:
Vice President Young stated Amy Nye and Joseph Peters have completed 10 years with the Township as EMTS. James Rimel has completed 5,000 hours as an EMT for the Township. Vice President Young presented Joseph Peters his certificate at the meeting.

PRESENTATION: MS-4
Mr. Flint introduced the MS-4 presentation. He introduced Mr. Bill Gralski as the new Township MS-4 Coordinator. Mr. Gralski stated this meeting has been properly advertised. He provided the background for the MS-4 program. He spoke about the permitting process and the increased requirements for the program with reporting. He spoke about a newer emphasis on water quality of the stormwater as he discussed some of the stormwater pollutants. He outlined and spoke about the following Minimum Control Measures for the program:
      1. Public Education and Outreach.
      2. Public involvement/participation
      3. Illicit discharge detection and elimination
      4. Construction site stormwater runoff control
      5. Post construction stormwater management
      6. Pollution prevention/good housekeeping

He spoke about some short term and long term efforts underway at the Township for the program. Commissioner Simpson asked about stormwater draining into the creeks. Mr. Gralski spoke about upcoming changes to how stormwater drains including changes to the first two inches of rain. Discussion ensued. The Board thanked him for the presentation.

CONSENT AGENDA
Vice President Young advised that any Commissioner, staff member, or anyone in attendance could request any item on the Consent Agenda be removed for further discussion and asked if there was such request. There was no response.

Commissioner SCHIN moved to approve the following Consent Agenda items:

a. Department Reports for the month of February for Township Engineer, Public Works, Fleet Maintenance, Public Safety, and Assistant Manager.

b. Adopt Resolution 2016-R-06, a resolution of the Board of Commissioners of Lower Allen Township, Cumberland County Pennsylvania, calling on the Commonwealth to amend Act 108 of 2010, the Covered Device Recycling Act.

c. Adopt Resolution 2016-R-08, a resolution of the Board of Commissioners of Lower Allen Township, Cumberland County Pennsylvania, approving the destruction of certain Township records in accordance with the Pennsylvania Records Retention Schedule.

d. Award the 2016 Street Resurfacing Maintenance Project contract to Hempt Bros., Inc. on a unit cost basis in the amount of $260,595.50.

e. Waiver of the requirement contained in Section 192-24.C to submit a Preliminary Plan for SLD Docket No. 2016-01, Land Development Plan for Weis Market Store No. 125, Gas and Go.

f. Waiver of the requirement contained in Section 192-31.D Attachment 1.C.8 to provide a Location Map at a scale of 1” = 200’ or larger for SLD Docket No. 2016-01, Final Land Development Plan for Weis Market Store No. 125, Gas and Go.

g. Waiver of the requirement contained in Section 192-31.D Attachment 1.D to provide an Existing Resource and Site Analysis Map for SLD Docket No. 2016-01, Final Land Development Plan for Weis Market Store No. 125, Gas and Go.

These waivers are not contrary to the public interest, and they maintain the purpose and intent of the Subdivision and Land Development Ordinance.
       h. Approve SLD Docket No. 2016-01, Final Land Development Plan for Weis Market Store No. 125, Gas and Go, 1195 Lowther Road, contingent upon the following:

i. Providing and executed Developers Agreement and Improvement Security.

ii. Providing an executed Standard Stormwater Facilities and BMPs Maintenance and Monitoring Agreement.

iii. Lower Allen Township Authority approval.

Commissioner SIMPSON seconded the motion. Motion carried 4-0.

VICE PRESIDENT YOUNG
Approval of Check Register
Commissioner Simpson asked about the multiple checks written for office supplies and tools. He asked if there were accounts setup for office supplies and tools to obtain a discount. Mr. Vernau stated there aren’t and the Township finds the lowest priced which may involve different vendors. Discussion ensued.

Commissioner SCHIN made a motion to approve Check Register of March 18, 2016, in the amount of $239,309.08. Commissioner SIMPSON seconded the motion. Motion carried 4-0.

ANY BUSINESS PERTINENT TO THE TOWNSHIP
There was no response.

PUBLIC SAFETY
Director Holl discussed the suggested wording changes to the Civil Service Rules and Regulations separating promotion requirements and testing requirements for the position of Captain from other promotional ranks and amending the promotional testing passing score requirement. He stated the Civil Service Commission met and approved the proposed changes. He asked the Board for their input and approval to move forward with the required resolution.

Commissioner SCHIN made a motion to direct staff to prepare the resolution for the proposed changes to the Civil Service Rules and Regulations involving the rank of Captain. Commissioner HOLTZMAN seconded the motion. Motion carried 4-0.

Preemption devices additions to Rt. 15 Rossmoyne Road ramps
Director Holl discussed the history of adding preemptive devices in the Township. He stated 13 have been done so far with another 13 need to be installed. He stated two were budgeted for this year and asked the Board for permission to purchase the budgeted items. Discussion ensued.

Commissioner SCHIN made a motion approve two Preemption devices additions to Rt. 15 Rossmoyne Road ramps. Commissioner HOLTZMAN seconded the motion. Motion carried 4-0.

COMMUNITY DEVELPOMENT
Resolution 2016-R-09 Building Safety Month
Mr. Eby discussed the proposed resolution recognizing May as Building Safety Month. He discussed the International Code Council and the events they have to honor those who work within the codes departments. He stated this would be ready for action at the next meeting.

ASSISTANT MANAGER:
Updated Complaint Coordinator Job Description
Mrs. Trone discussed the three changes that Staff is suggesting to the Complaint Coordinator job description. She stated all changes need to be approved by the Board. Discussion ensued.

Commissioner SCHIN made a motion approve the changes to the Complaint Coordinator job description. Commissioner HOLTZMAN seconded the motion. Motion carried 4-0.

MANAGER
Governor’s Award for Local Government Excellence
Mr. Vernau discussed the Governor’s Award the Township has received. He stated the award was for the Gettysburg Road project and discussed the upcoming award ceremony at the Governor’s mansion.

Resolutions honoring Eagle Scouts
Mr. Vernau discussed the upcoming resolutions honoring Chad Morris, Michael Smith, and Robert Vera for the attainment of their Eagle Scout ranks. He spoke about their projects and stated this would be ready for action at the next meeting.

COMMISSIONERS REPORTS
Mrs. Trone spoke about scheduling Strategic Planning Sessions. She is looking to schedule them on a Friday night and Saturday morning. She will email the Board with a list of potential dates.

Director Holl thanked the Civil Service Commission for their work and looks forward to working with them in the future. He reminded the Board Frank Williamson’s last date of work is Thursday March 31st.

Mr. Vernau stated they would reschedule the meet and greet with Director Holl for next meeting (April 11th) at 6pm. He spoke to the Board about the picture needed for the PSATC’s yearbook ad. Discussion ensued. A picture of the Board will be taken at the April 11th meeting for the PSATC yearbook.

Mr. Eby spoke about a subcommittee meeting to work on the issues with the Yellow Breeches Creek. He stated the Committee’s next meeting is April 5th. They hope to complete a public education program and invite law enforcement into the process. He also spoke about the Yellow Breeches Water Shed cleanup scheduled for this Saturday.

AJOURNMENT
The Regular Meeting of the Board of Commissioners adjourned at 8:15 pm.