@LowerAllenCops
LA EMS Facebook
@LowerAllenDPS
Lower Allen Township Facebook

News Post

Home»Board of Commissioner Minutes»Board of Commissioners
10-18-2021 Budget Meeting Minutes

Board of Commissioners
10-18-2021 Budget Meeting Minutes

MINUTES

BOARD OF COMMISSIONERS LOWER ALLEN TOWNSHIP
   
BUDGET MEETING OCTOBER 18, 2021
   
The following were in ATTENDANCE:  
   
BOARD OF COMMISSIONERS TOWNSHIP PERSONNEL
Dean W. Villone, President Thomas G. Vernau, Jr., Township Manager
H. Edward Black, Vice President Erin Trone, Assistant Township Manager
Richard F. Schin Richard A. Grove, Finance Director
Thomas H. Kutz David Holl, Public Safety Director
Carolyn Holtzman Rebecca Davis, Stormwater Program Manager
  Brad McCullough, Engineer/Public Works Director

Donna Paul, Human Resources Coordinator

Scot Emerson, Facilities Manager

Mark D’Agostino, Highway Superintendent

Tom Stambaugh, Parks Superintendent

Charles Reynolds, Fleet Manager

  Michelle Kilgore, Recording Secretary
   
   

President Villone called the October 18, 2021 Budget Meeting of the Board of Commissioners to order at 7:02 PM.  He announced that Proof of Publication for this meeting was available for review.

President Villone asked Mr. Vernau to explain the budget timeline for the foreseeable future.  Mr. Vernau explained that if the Board is satisfied with the proposed budget at the end of this evening, then the Regular meeting of October 25th could be used to officially place the budget on the table for public review for 20 days. Otherwise, the November 17th budget meeting could be used to discuss any concerns related to the proposal and then the budget could be put on the table at that time.

 

BUSINESS PERTINENT TO THE TOWNSHIP

There was none.

 

BUDGET INTRODUCTION

Mr. Grove went over a summary of General Fund Revenues and Transfers.  He named Real Estate tax as a consistent source of revenue for the Township, regardless of the economy.  Earned Income, Local Service, Real Estate Transfer taxes, and Community and Economic Development revenues are now on track and strong after falling last year.  Federal Grants include the ARPA funding, but also consist of expenditure driven grants, and therefore Township project expenditures will offset this revenue.  Regarding Transfers out, Mr. Grove cited one stand-out item.  The MS4 Authority picks up costs for MS4 (415), Street Sweeping (431), and Storm Sewers/Drains (436).

 

402 – FINANCE

Account Total New Exp, + / – Justification/Reasoning
130

Salaries

Office Personnel + $17,200 Moved PT to FT employee to handle liens for Finance & SWA, in addition to other misc. assistance to Staff, benefit cost to be drawn from home account (SWA)
311

Professional Services

Audit/ Actuarial + $6,050 Majority of increase is from EMS Study
314

Legal Services

Legal Services + $2,270

 

Increased to cover Labor Attorney questions

 

400 – ADMINISTRATION

Account Total New Exp, + or – Justification/Reasoning
113

Salary

Salary, Commissioners + $5,580 Two Commissioner salary increases (based on update to 1st Class Twp Code)
122

Salary

Salary,

Economic Development

+ $1,290

 

Trone salary increase, partially under Administration and other half under Economic Development (413)
131

Salary

Part Time + $1,450 Moved here from 400.317.  Part of payroll – not contract services.
450

Codification of Ord.

Code Review $15,680

 

Review of Township Code for obsolescence and inconsistency

 

406 – HUMAN RESOURCES

Account Total New Exp, + / – Justification/Reasoning
130

Salary

 

Office $7,300 New full-time administrative assistant budgeted in HR (20%)
156

Employee Benefits

Health Insurance + $15,390 HR Coordinator is joining the Township’s family coverage
312

Software & Licenses

HR Software $2,350 New Edmunds HR module budgeted here. No previous HR software used.

 

407 – INFORMATION SERVICES

Account Total New Exp, + / – Justification/Reasoning
260

Minor Equipment

Minor Applications + $12,930 General Increase in license costs and # of licenses for Microsoft 365 and Endpoint Security

 

730

Capital Acquisition

Mach.,Equip & Vehicles + $30,000 Replacement of workstations, which have increased from 40 to over 70

Telephone system server is at end of life and must be replaced

 

409 – MUNICIPAL SERVICES

Account Total New Exp, + / – Justification/Reasoning
140

Salary

Labor, FT + $9,660 A 9-month (vacant) position in Public Works would be converted to FT.  That person would then work for Facilities Maint during the winter months & still be available for plowing
141

Salary

Labor, PT – $8,530 Reduction in hours (see line above), dedicated to summer landscaping labor
142

Salary

Public Works – $3,850 No time was being charged here by the Public Works staff, so this line item was zeroed out
260

Small Tool  & Minor Equipment

Minor Equipment + $1,400

+ $1,000

 

+ $1,100

+ $1,200

Refrigerator replacement (one replacement per year)

Cellular signal boosters (improve weak cell service in bldg.)

Hands-free paper towel dispensers (Covid improvement, possible ARPA fund purchase)

Clothes washer for 2nd floor needs replaced (13 yrs. Old, possible ARPA fund purchase)

373

Repair & Maint Svcs

Maint & Rep Buildings + $2,100

+ $4,300

+ $5,000

Carpet in 2 police dept offices to be replaced (lounge)

Several key card access modules need to be replaced

Roof repairs at the Municipal Services Center

730

Capital Acquisition

Mach., Equip & Vehicles + $300,000

 

+ $40,950

Two HVAC roof top units (RTUs) w/ ionizer air cleaners. ARPA funding.

Scot’s truck needs to be replaced.  Replacement would be a transit van.

 

409.260- Commissioner Kutz asked if replacement of more than just one refrigerator could or should be completed with this budget, knowing that economic conditions could dictate increased costs for these types of items over the next few years.  The consensus of the Board was to purchase the next two budget years’ worth of refrigerators with the 2022 budget in anticipation of continued increases in refrigerator costs going into 2023 budget.

 

434 – FLEET MAINTENANCE

Account Total New Exp, + / – Justification/Reasoning
260

Small Tool  & Minor Equipment

Minor Equipment + $2,000

 

 

+ $4,600

The truck lift installed in the floor in 1990 is non-working & irreparable.  Cost is to remove the equipment & fill in the void.

Portable hose crimper set.  This will be carried by the Fleet service truck for repairing hydraulic hoses on-site rather than having the truck or equipment brought back to the shop for hose repair.

261

Small Tool  & Minor Equipment

Vehicles, Minor Equipment + $4,950

+ $3,825

+ $3,300

Toolbox & air compressor for the service truck

Mig welder and welding table

Plasma cutter

421

Education

Training + $2,000 Increase in training for the mechanics

 

433 – SIGNALS AND SIGNS

Account Total New Exp, + / – Justification/Reasoning
730

Capital Acquisition

Mach., Equip & Vehicles + $20,000

+ $12,500

+ $6,000

Wesley & Royal flashing beacon (5-year plan)

Century/Wesley traffic modification (5-year plan)

Traffic signal generator

       

 

435 – SIDEWALKS, CROSSWALKS, CURBS

Account Total New Exp, + / – Justification/Reasoning
730

Capital Acquisition

Mach., Equip & Vehicles + $60,000

 

18th and Hummel pedestrian improvement (covered by grant money)
       

 

440 – HIGHWAY BUILDING

Account Total New Exp, + / – Justification/Reasoning
373

Repair & Maint Svc

Repair & Maintenance Building + $7,100

+ $5,000

+ $4,500

+ $4,950

+ $4,500

Sign shop double doors (last set to replace)

Garage door / Bay 1

Replacement of office HVAC unit

New security cameras, monitor, hard drive

HVAC system for Fleet office

       

 

455 – STREET TREES

Account Total New Exp, + / – Justification/Reasoning
372

Dept Specific Op Supply

Maintenance, Trees + $5,000

 

Tree removal services, outsourced to contractors (work Township is unable to complete)
       

 

452 – GENERAL RECREATION

Account Total New Exp, + / – Justification/Reasoning
318

Professional Services

Other Professional + $55,000 Beacon Hill Park design study
371

Repair & Maint Svc

Maintenance, Grounds + $4,975

+ $4,800

+ $4,200

Power bed edger (18 yrs. Old – needs replaced)

10 Tennis court lights (carried over from previous year)

Swing set (Pete’s Field)

730

Capital Acquisition

Mach., Equip & Vehicles + $60,230

+ $40,000

 

Cedar Spring Run play structure

Highland Estates play structure (est. 1995, becoming unsafe).  Coming out of P&R escrow fund.

452.371– Commissioner Kutz recommended a renewed discussion with Norfolk Southern regarding a pedestrian crossing, as the installation of the Cedar Run play structure may increase foot traffic in that area.

 

454 – LOWER ALLEN COMMUNITY PARK

Account Total New Exp, + / – Justification/Reasoning
371

Repair & Maint Svc

Maintenance, Grounds + $4,200 Swing set for tot lot
373

Repair & Maint Svc

Maint & Rep Buildings + $3,200

+ $400

+ $4,900

+ $2,800

Two refrigerators for barn

Two microwaves for barn

Security cameras for the barn

Siding for garage (carried over from last year + added expense

700

Capital Acquisition

Land & Improvements + $22,160 Pickleball court, upper pavilion
710

Capital Acquisition

Buildings & Improvements + $74,500 Barn roof replacement (metal)
730

Capital Acquisition

Mach., Equip & Vehicles + $20,000 X Mark mower (replacing a 2005 John Deere)

 

414 – MS4

Account Total New Exp, + / – Justification/Reasoning
131

Salaries

MS4 PT + $14,610 Part time administrative assistant position filled in 2021
Salaries MS4 Other + $500 Stenographer
133

Salaries

Stormwater Inspector + $46,440 Position filled in 2021
313

Professional Services

Engineering & Archet. + $23,780 Professional services increased significantly to perform storm sewer television services and additional GIS services including mapping of infrastructure and associated support services. We have televised 12% of our stormwater infrastructure to date.
318

Professional Services

Other Professional + $100,000 See above
371

Repair & Maint Svc

Maintenance – Basins + $30,000 Maintenance of basins will increase due to maintaining 3 bioretention facilities (Public Works, Sheepford, and Moreland), and the rain gardens at MSC and Cedar Run Park.
450

Contract Svc Other

Codification of Ordinance + $2,500 There will be an ordinance revision required by our MS4 permit regarding illicit discharges and LID Development.
730

Capital Acquisition

Mach., Equip & Vehicles + $1,026,000 Basin Retrofit Projects – Sheepford West, Beacon Hill, UMHC, Bethany Village (survey, design, construction)

Storm Sewer System Replacement – ~11,000 Linear Feet of storm lines and associated inlets

 

431 – STREET SWEEPING

Account Total New Exp, + / – Justification/Reasoning
245

Dept Specific Op Supply

Operating Supplies + $9,050 Increase in supply cost to maintain the street sweeper
Dept Specific Op Supply Debris Removal + $15,000 Moved from sanitation to the street sweeping budget
374

Repair & Maintenance Service

Maint & Rep Equipment + $5,000

 

Street sweeper maintenance and repair costs previously in 434.374

 

436 – STORM SEWERS & DRAINS

Account Total New Exp, + / – Justification/Reasoning
245

Dept Specific Op Supply

Equipment Supplies + $7,000 Supplies to repair inlets have increased – proactive approach
313

Professional Services

Engineering & Archet. + $5,000 Survey and consultant services required for larger repair projects
650

Infrastructure/ Fixed Assets

Contractor Services + $10,000

 

Survey and consultant services required for larger repair projects
730

Capital Acquisition

Mach., Equip & Vehicles + $15,000 Storm sewer TV camera replacement

 

413 – COMMUNITY & ECONOMIC DEVELOPMENT

Account Total New Exp, + / – Justification/Reasoning
131

Salary

Office Personnel PT + $14,450 To add a part-time Administrative Assistant
244

Dept Specific Op Supply

Code Book & Publication + $1,000 Purchase hard copy set for new employee and new code regulations adopted in 2018
260

Small Tool & Minor Eqpt

Minor Equipment + $900

+ $1,700

 

New monitor for CED conference room

Car mounts for laptops

313

Professional Services

Engineering & Archet. + $50,000 Zoning ordinance rewrite – requested grant funding
316

Professional Services

ZHB Legal Retainer + $2,000 More meetings
317

Professional Services

Stenographer Services + $150 More meetings
340

Adv., Print., & Binding

Advertising & Printing + $300 More meetings
370

Repair & Maintenance Service

Maint & Repair Office Equipment + $1,500 Plotter/Scanner increase for maintenance on a two-year contract
420

Education

Dues, Sub., & Memberships + $1,300

+ $150

+ $500

International Codes Council- electronic subscriptions

PennBOC – new employee membership

APA – Memberships for Maggie

421

Education

Training + $1,200 Tuition Reimbursement:  For Maggie at HACC Architecture Diploma

 

Noting the time, Mr. Vernau suggested reviewing the “Other Funds” which include Street Light, Sanitation and Highway Aid at the next Regular Board of Commissioners meeting on October 25th.

 

ADJOURNMENT

The Budget Meeting of the Board of Commissioners adjourned at 9:21PM.  The Board moved to Executive Session to discuss the soon-to-be vacant Engineer/Public Works Director position.