MINUTES

STORMWATER AUTHORITY	LOWER ALLEN TOWNSHIP
REGULAR MEETING	APRIL 4, 2024
The following were in ATTENDANCE:
BOARD MEMBERS	TOWNSHIP PERSONNEL
Timothy Johnson, Chair	Rebecca Davis, Public Works Director
Lloyd Bucher, Vice Chair	Steven P Miner, LATSA Solicitor
Alison J Shuler, Secretary	Barbara Arnold, Environmental Coordinator
Robert Edwards	Charles Brown, Commissioner
Richard Schin	Renee’ Greenawalt, Recording Secretary

Chair Johnson called the April 4, 2024, Regular Meeting of the Lower Allen Township Stormwater Authority to order at 7:30pm. He announced the meeting had been duly advertised for publication.

APPROVAL OF MEETING MINUTES
Ms. SHULER moved to approve the minutes from the January 4, 2023, Regular Meeting with correction. Mr. EDWARDS seconded the motion. The motion carried 5-0.

SOLICITOR’S REPORT
Mr. Miner reported a brief update regarding the West Chester Borough and University case, noting the PA Supreme Court docket entry on 3/21/24 directing the preparation of oral arguments on specific issues.

TREASURER’S REPORT
Mr. Schin reported the total cash balance, as of March 15, 2024 was $3,786,582, an increase of $385,028 since the January meeting.

Below is a summary report of Stormwater billing accounts deemed “Uncollectable” with total balances through 3/15/2024. These balances include past due principal amounts plus penalties through the last billing period (2024-Q1). Late penalties for 2024-Q1 are reflected in the figures.

Delinquent accounts

Property Owner	Accts	Balance
Commonwealth of PA	8	$11,231
PennDOT	4	$1,176,803
PA Turnpike	2	$143,321
PA Industrial School (SCI/Prison)	1	$421,403
TOTALS	15	$1,752,758

Mr. SCHIN motioned to approve the Treasurer’s Report. Ms. SHULER seconded the motion. The motion carried 5-0.

PUBLIC WORKS DIRECTOR REPORT:
Credit and Appeals Monthly Report
Director Davis reported there had been no credits or appeals since the prior meeting.

Kinsley Construction Payment Estimate #3
Director Davis presented the request for payment in the amount of $493,361.53 and provided a cost breakdown for the completed infrastructure project.

Mr. EDWARDS motioned to approve the payment. Mr. BUCHER seconded the motion. The motion carried 5-0.

Approval of Bid Awards
Director Davis presented information for each project, noting that previously, they had been unsuccessfully advertised for bid as a cohesive project in 2023. This year, they were advertised separately, which yielded a better response. Each project had been reviewed by the Township Solicitor, and approved by the Township Board of Commissioners

2024-01 Bethany Village Basin Retrofit Project Award
Director Davis requested approval to award the project to Kinsley Construction, LLC, the lowest responsible bidder, for $223,230.20.

Mr. SCHIN made the motion to approve the award. Mr. BUCHER seconded the motion. The motion carried 5-0.

2024-02 BJ’s Wholesale Basin Retrofit Project Award

Director Davis requested approval to award the project to Kinsley Construction, LLC, the lowest responsible bidder, for $73,310.20.

Ms. SHULER made the motion to approve the award. Mr. SCHIN seconded the motion. The motion carried 5-0.

2024-03 Weis/United Methodist Home Basin Retrofit Project Award
Director Davis requested approval to award the project to Kinsley Construction, LLC, the lowest responsible bidder, for $650,135.

Mr. EDWARDS made the motion to approve the award. Ms. SHULER seconded the motion. The motion carried 5-0.

2024-2025 Landscape Maintenance Best Management Practices Award
Director Davis requested approval to award the project to Land Studies Inc., the lowest responsible bidder, for $34,900. She explained that the maintenance agreement is for all the retrofit basins and is a two-year contract.

Ms. SHULER made the motion to approve the award. Mr. SCHIN seconded the motion. The motion carried 5-0.

Portnoff Collections Update
Ms. Barbara Arnold noted that in March, fourteen stormwater accounts were sent to collections, two of which were commercial. More than 50% of them were repeat delinquent accounts. A total of $7,266.07 is outstanding from delinquent accounts. To date, Portnoff has collected payments in full on ten accounts in the amount of $3,410.74. Staff efficiencies have been achieved since transferring the responsibility of collection to Portnoff.

SRBC Grant Award Update
Ms. Arnold presented information on a $5,000 grant received by the Township from the Susquehanna River Basin Commission. The grant will cover audio/visual equipment, stormwater programming materials, and costs associated with a Yellow Breeches guided canoe trip for students from West Shore Recreation’s summer program. The audio/visual equipment and stormwater programming materials will be utilized in future stormwater programming.

USG Television Estimate – Rossmoyne Manor
Ms. Davis presented the item for discussion and possible action, to approve the estimate from Utility Services Group. To televise the stormwater infrastructure in the Rossmoyne Manor development. The total cost for the services is $23,000. The stormwater fund line item for these services was budgeted at $100,000. Ms. Davis noted staff recommends approval of the estimate not to exceed $30,000 to account for unanticipated issues.

Ms. SHULER made the motion to approve the estimate. Mr. BUCHER seconded the motion. The motion carried 5-0.

Chemung Supply Invoice Approval
Director Davis presented the item for discussion and possible action, to approve payment of the invoice from Chemung Supply in the amount of $23,450 for the stormwater infrastructure work completed in the Highland Estates Development.

Ms. SHULER made the motion to approve the estimate. Mr. BUCHER seconded the motion. The motion carried 5-0.

Other Business
Director Davis reported that an audit report would be ready for presentation in June or July.

Ms. Shuler inquired about the status of an updated website and specifically the addition of GIS mapping. Director Davis reported that there have been funds budgeted for an updated website, but the current website does not support the GIS application. She noted intent to share the GIS mapping information at a future meeting. She also noted the road rating analysis which was done to prioritize roads for paving and would inform the 20-year paving and maintenance schedule.

ADJOURNMENT
With no other business pertinent to the Authority, the Regular Meeting of the Stormwater Authority adjourned at 8:16 PM.