MINUTES

BOARD OF COMMISSIONERS LOWER ALLEN TOWNSHIP

REGULAR MEETING JANUARY 12, 2015

The following were in ATTENDANCE:

BOARD OF COMMISSIONERS                               TOWNSHIP PERSONNEL
H. Edward Black, President                                   Thomas G. Vernau Jr., Township Manager
Peddrick M. Young, Sr, Vice President                  Erin Trone, Assistant Township Manager
Lloyd W. Bucher                                                    Frank Williamson, Chief of Police
John T. Titzel                                                        Richard Grove, Finance Director
Richard F. Schin                                                   Daniel Flint, Community Development
                                                                             John Eby, Building and Zoning Coordinator
                                                                             Steven P. Miner, Solicitor
                                                                             Julie Echterling, Recording Secretary

 

President Black called the January 12, 2015 Regular Meeting of the Board of Commissioners to order at 7:00 pm followed by a prayer and the Pledge of Allegiance. He announced Proof of Publication was available for review. President Black indicated that Commissioner Schin would be late with permission.

APPROVAL OF REGULAR MEETING MINUTES
Commissioner TITZEL moved to approve the minutes for the December 22, 2014 regular meeting. Commissioner BUCHER seconded the motion. Motion carried 4-0.

INTRODUCTION OF NEW TOWNSHIP STAFF
Chief Williamson introduced Ken Stirling to the Board. He stated Mr. Stirling was the newest police office hired and discussed Mr. Stirling’s background. Chief stated Ashley Krajcsik was hired as an EMT and was just called out to respond to a call and would not be able to be here.

AUDIENCE PARTICIPATION: ANY ITEM ON THE AGENDA
President Black inquired if anyone in the audience wished to address any item appearing on the agenda. Mr. Akens asked to speak on item 9a.

CONSENT AGENDA
President Black advised that any Commissioner, staff member, or anyone in attendance could request any item on the Consent Agenda be removed for further discussion and asked if there was such request. There was no response.

Vice President YOUNG moved to approve the items on the Consent Agenda as submitted, those items being the following:

a. Reduction of Improvement Security for SLD Docket No. 2013-07, Final Land Development Plan for Brooks Edge, establishing a new amount of $12,809.04 and a new expiration date of January 12, 2016.

b. Reduction of Improvement Security for SLD Docket No. 2014-01, Final Subdivision and Land Development Plan for Highpoint, Phases 1.1, 1.2 and 1.4, establishing a new amount of $2,331,007.00 and a new expiration date of January 12, 2016.

c. Tax Collectors monthly report for December 2014.

Commissioner TITZEL seconded the motion. Motion carried 4-0.

PRESIDENT BLACK
Approval of Check Register
Vice President YOUNG made a motion to approve the Check Register of December 26, 2014 in the amount of $241,079.40. Commissioner TITZEL seconded the motion. Motion carried 4-0.

Vice President YOUNG made a motion to approve the Check Register of January 9, 2015 in the amount of $104,024.78. Commissioner TITZEL seconded the motion. Motion carried 4-0.

Vice President YOUNG made a motion to approve the Manual Check Register of December 26, 2014 in the amount of $2,903.54. Commissioner BUCHER seconded the motion. Motion carried 4-0.

Resolution 2015-R-02 Motion to appoint David A. Ickler as a Public Safety Services Specialist.
Vice President YOUNG made a motion to approve Resolution 2015-R-02 appointing David A. Ickler as a Public Safety Services Specialist, effective January 13, 2015, at a starting hourly wage of $28.2051. Commissioner TITZEL seconded the motion. Motion carried 4-0.

Resolution 2015-R-03 Motion to appoint Bryan A. Rennie as a Police Officer.
Commissioner BUCHER made a motion to approve Resolution 2015-R-03 appointing Bryan A. Rennie as a Police Officer, effective January 26, 2015 at a starting hourly wage of $22.4533. Commissioner TITZEL seconded the motion. Motion carried 4-0.

ANY BUSINESS PERTINENT TO THE TOWNSHIP
There was no response.

COMMUNITY DEVELOPMENT
Discussion: Renewal of Improvement Security for SLD Docket No. 2011-02, Juice and Java Cafe, Inc.
Mr. Flint discussed the requested Renewal of Improvement Security for SLD Docket No. 2011-02, Final Land Development Plan for Juice and Java Cafe, Inc. at 3702 Gettysburg Road. He stated they are making progress but are not finished. He stated this would be ready for action at the next meeting.

Adopt PA Department of Environmental Protection (DEP) Resolution (Resolution 2015-R-1)
Commissioner BUCHER made a motion to adopt PA Department of Environmental Protection (DEP) Resolution (Resolution 2015-R-1) for Plan Revision to enable installation of a Small Flow Treatment Facility (SFTF) to replace a malfunctioning on-lot sewage disposal system serving a single family dwelling at 1852 Sheepford Road. Commissioner TITZEL seconded the motion. Motion carried 4-0.

Agreements for SFTF between the Township and resident for 1852 Sheepford Road.
Mr. Eby discussed the background the of the small flow treatment facility that is needed at 1852 Sheepford Road to replace a malfunction on-lot sewage disposal system. He stated the DEP is looking for the Township to make sure the system is being maintained. He stated that a maintenance agreement, a license agreement and financial security was required. He discussed the requirements from DEP and the MS4 permit. Discussion ensued.

Vice President YOUNG made a motion to approve the execution of an operation and maintenance agreement with the property owner of 1852 Sheepford Road for installation of a SFTF, authorize staff to execute appropriate sections of the DEP Planning Module for 1852 Sheepford Road and transmit the packet to DEP, and approve the execution of a license agreement between the owner of 1852 Sheepford Road and Lower Allen Township (LAT) to utilize a storm drainage pipe owned by LAT within the right of way of Sheepford Road, also owned by LAT, to convey disinfected effluent from the SFTF on the north side of Sheepford Road to a receiving dry swale on the south side of Sheepford Road. Commissioner TITZEL seconded the motion. Motion carried 4-0.

MANAGER
Discussion: 2015 County Yard Waste Equipment Agreement.
Mr. Vernau discussed the agreement from Cumberland County for the yard waste processing equipment used by the Township. He discussed the Program Steering Committee added to the agreement. He discussed the monthly usage, hourly rate, refunds, and the current contract for yard waste. Discussion ensued.

Commissioner BUCHER made a motion to approve the 2015 Cumberland County Waste Equipment Agreement. Commissioner TITZEL seconded the motion. Motion carried 4-0.

Discussion: Reading Materials request for waiver from Township noise ordinance.
Mr. Vernau discussed the letter the Township received from a subcontractor for PennDOT’s paving project asking for permission for diamond grinding from 6pm to 6am. The paving project is for Wesley Drive and Rossmoyne Road. He sent them a denial letter because of the impact on the residents and hotel guests in the area. He spoke with them and they will start their project at 9am and will grind until 11pm.

Discussion and possible action: Staff seeks permission to advertise for bids for construction of the Public Safety storage building on the site of the Beetle Bop.
Mr. Vernau discussed the progress on the specifications for the replacement building for the Beetle Bop. He discussed the funding for this building that is available for the building. President Black discussed how the new building is required as part of the grant for Cedar Spring Run Park. Discussion ensued.

Commissioner TITZEL made a motion to allow Staff to advertise for bids for construction of the Public Safety storage building on the site of the Beetle Bop. Commissioner BUCHER seconded the motion. Motion carried 4-0.

Employee Recognition for Performance Awards scheduled for January 26, 2015.
Mr. Vernau discussed the two employees and one former employee who will be honored at the next meeting for their work on the new website.

COMMISSIONERS REPORTS
Mr. Vernau discussed Representative Delozier’s visit on March 23rd at 6:30 to address the Board on the state’s budget and field the Board’s questions.

Commissioner Bucher discussed concerns with PPL about the street lights that haven’t been fixed. Discussion ensued. Mr. Vernau will call PPL about these lights.
Vice President Young discussed a guy wire on Beaver Road that is not grounded. Mr. Vernau will follow-up.

Chief Williamson stated that the Township has received their ALS license. He spoke about how social media has help solved two of the three crimes recently.

President Black spoke about the swearing in of the new officers at Lisburn Fire Company.

ADJOURN
The Board of Commissioners adjourned to executive session at 7:47pm to discuss the following:

Executive Session: Personnel and Legal.

a. Personnel : Public Safety Director

Commissioner Schin arrived during the Executive Session.