MINUTES

BOARD OF COMMISSIONERS                                                LOWER ALLEN TOWNSHIP

REGULAR MEETING                                                                                  MAY 26, 2015

The following were in ATTENDANCE:

BOARD OF COMMISSIONERS                                            TOWNSHIP PERSONNEL
H. Edward Black, President                                               Thomas G. Vernau Jr., Township Manager
Peddrick M. Young, Sr, Vice President                              Erin Trone, Assistant Township Manager
John T. Titzel                                                                    Frank Williamson, Chief of Police
Richard F. Schin                                                               Daniel Flint, Community Development
Lloyd W. Bucher                                                               Richard Grove, Finance Director
                                                                                         Steven P. Miner, Solicitor
                                                                                         Julie Echterling, Recording Secretary

 

President Black called the May 26, 2015 Regular Meeting of the Board of Commissioners to order at 7:00 pm followed by a prayer and the Pledge of Allegiance. He announced Proof of Publication was available for review. Commissioner Bucher arrived at the meeting at 7:03pm.

APPROVAL OF REGULAR MEETING MINUTES
Commissioner SCHIN moved to approve the minutes for the May 11, 2015 regular meeting. Commissioner BUCHER seconded the motion. Motion carried 5-0.

AUDIENCE PARTICIPATION: ANY ITEM ON THE AGENDA
President Black inquired if anyone in the audience wished to address any item appearing on the agenda. There was no response.

CONSENT AGENDA
President Black advised that any Commissioner, Staff member, or anyone in attendance could request any item on the Consent Agenda be removed for further discussion and asked if there was such request.

Commission SCHIN moved to approve the items on the Consent Agenda as submitted, those items being the following:

a. Department Reports for the month of April for Assistant Manager, Fleet Maintenance, Public Safety, and Public Works.

b. Moving Bryan Harshbarger from probationary to regular full-time employment status in the position of Highway Superintendent.

c. Waiver of the requirement contained in Section 192-57.C(9) to provide sidewalks along all street frontage for SLD Docket No. 2015-03, Minor Subdivision Plan for 2720 Lisburn Road, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.

d. Waiver of the requirement contained in Section 192-57.C(8) to provide curbs on all street frontage for SLD Docket No. 2015-03, Minor Subdivision Plan for 2720 Lisburn Road, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.

e. Waiver of the requirement contained in Section 192-57.C(13) to provide fill-in paving for SLD Docket No. 2015-03, Minor Subdivision Plan for 2720 Lisburn Road, until such time as the installation of same has been deemed necessary by the Township for the health, safety or welfare of the general public. These improvements shall be made at the owner’s expense. This is a covenant running with the land, which shall bind the owners, their successors, heirs and assigns.

f. SLD Docket No. 2015-03, Minor Subdivision Plan for 2720 Lisburn Road, contingent upon the following:
         i. Providing the $1,000 fee in lieu of recreation land.
         ii. Approval of the plan for sanitary sewage disposal by both PaDEP and Lower Allen Township Authority.

Commissioner TITZEL seconded the motion. Motion carried 5-0.

PRESIDENT BLACK
Approval of Check Register
Vice President YOUNG made a motion to approve the Check Register of May 15, 2015 in the amount of $212,172.60. Commissioner BUCHER seconded the motion. Motion carried 5-0.

ORDINANCE 2015-02
Commissioner SCHIN made a motion to enact ORDINANCE 2015-02, an ordinance of the Board of Commissioners of Lower Allen Township, Cumberland County, Pennsylvania, repealing Chapter 106, Fire Suppression Equipment, adopting fire prevention standards in reserved Chapter 103, and modifying Chapter 70, Building Construction and Safety Standards by relocating fire prevention standards not adopted by the Pennsylvania Construction Code Act into Chapter 103 of the Code of the Township of Lower Allen.

Roll Call Vote: Commissioner Titzel – Aye
                            Commissioner Schin – Aye
                            President Black – Aye
                            Vice President Young – Aye
                            Commissioner Bucher – Aye

Ordinance 2015-02 was approved by a 5-0 vote.

Resolution 2015-R-14 – Appointing a Township Secretary
Vice President YOUNG made a motion to approve Resolution 2015-R-14, a Resolution of the Board of Commissioners of Lower Allen Township, Cumberland County, Pennsylvania, appointing Ms. Helen Grundon as Township Secretary until January 4th, 2016 and establishing compensation in the amount of Six Hundred Dollars and No Cents ($600.00) per annum, to be pro-rated. Commissioner SCHIN seconded the motion. Motion carried 5-0.

 
Payment of Plumbing Invoice No. 1 to Sponaugle Construction Services.
Vice President YOUNG made a motion to approve the payment of Invoice No. 1 in the amount of $22,923.20 to Sponaugle Construction Services for Plumbing Construction on the Cedar Spring Run Park Project. Commissioner TITZEL seconded the motion. Motion carried 5-0.

Payment of Construction Invoice No. 6 to Sponaugle Construction Services.
Commissioner SCHIN made a motion to approve the payment of Invoice No. 6 in the amount of $15,114.86 to Sponaugle Construction Services for General Construction on the Cedar Spring Run Park Project. Commissioner TITZEL seconded the motion. Motion carried 5-0.

ANY BUSINESS PERTINENT TO THE TOWNSHIP
There was no response.

PUBLIC SAFETY
Officer Kevin Cramer Probationary Period
Chief Williamson said that Officer Kevin Cramer has successfully completed his 12 month probationary period and a motion to appoint him as a regular full-time Police Officer will be on the June 8th agenda.

COMMUNITY DEVELOPMENT
Request from Trinity High School for the Township to be the Applicant for a PennDOT Highway Occupancy Permit for installation of storm drainage facilities.  Mr. Flint discussed the improvements Trinity High School is planning. He stated the plans have not been received but they would like to start the PennDOT process. He stated an agreement between Trinity and the Township is required for Trinity to take responsibility for the maintenance after the project is completed.

Vice President YOUNG made a motion to authorize executing a maintenance agreement between Trinity High School and the Township and authorizing the Township to be the applicant for a PennDOT Highway Occupancy permit for the installation of storm drainage facilities. Commissioner SCHIN seconded the motion. Motion carried 5-0.

ASSISTANT MANAGER
Health Insurance Incentive Policy Update
Mrs. Trone discussed the proposed health insurance incentive policy change. She discussed the potential loophole whereby a married couple who works for the Township would receive insurance and a stipend. She stated to close this loophole the wording will be changed to “being covered by a plan other than the Township’s”.

Commissioner SCHIN made a motion to approve the word changes to the Health Insurance Incentive Policy. Vice President YOUNG seconded the motion. Motion carried 5-0.

MANAGER
Eagle Scout Award Resolutions
Mr. Vernau stated Trevor Krug and Frank Lavery have completed their Eagle Scout projects. He stated that Resolutions for their Eagle Scout awards will be ready for action at the next meeting. He stated one award ceremony would be on June 13th and Vice President Young stated he would attend to present the Resolution. Mr. Vernau stated he would attend the June 27th award ceremony for the other Eagle Scout.

Employee Recognition
Mr. Vernau stated Barry Zook, Bryan Harshbarger, Scott Emerson, and Lynn Smith will be honored for their years’ service at the next meeting.

COMMISSIONERS REPORTS
Mrs. Trone discussed the June 17th breakfast at the Penn Radisson Hotel for the Greater Harrisburg Association of Realtors. Commissioner Schin and Young will also be attending.

Chief Williamson discussed the TEAM graduation tomorrow morning at Cedar Cliff High School.

Solicitor Miner discussed the positive outcome from the Zoning Hearing Board meeting last week. He discussed the Staff witnesses who testified on Mr. Eby’s decision.

Commissioner Bucher asked when Wesley Drive road project is expected to be completed. Chief Williamson stated June 29th is the expected date based on a recent email.

President Black discussed the Municipal Advisory Board meeting he attended with Chief Williamson. He spoke about the dispatch center for the County.

ADJOURNMENT TO EXECUTIVE SESSION
The Regular Meeting of the Board of Commissioners adjourned to Executive Session at 7:28 pm to discuss the following:

Executive Session: Personnel and Legal.
          a. Regionalization issues: Labor negotiations, benefits, pension plans, & Other Post-Employment Benefits.